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Job Overview
Employment Type
Temporary
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
paid overtime
Employee Discounts
Professional Development
Job Description
Veterans Sourcing Group is a specialized recruitment firm that focuses on connecting skilled professionals with dynamic opportunities across various industries, including events management. Known for its dedicated approach and extensive industry knowledge, the company provides tailored staffing solutions that align with the specific needs of both clients and candidates. Veterans Sourcing Group prides itself on fostering long-term relationships that support career growth and business success.
The Events Coordinator role in New York, NY, offers a unique opportunity to join a small, dedicated team consisting of a Meeting and Events Manager and Meeting and Events Coordinator. This role will be pivotal in supporting the comprehensive rollout of meetings and events for a high-profile client in a very busy and demanding environment. Working onsite during normal office hours with some potential overtime, the coordinator will navigate a dynamic work schedule that may include weekends and evenings due to frequent events.
This position is initially covering a leave, with potential to convert into a permanent role, and may offer an extension depending on the client’s requirements. The Events Coordinator will act as the crucial liaison between the client, external agencies tasked with event delivery, the landlord, and adjunct departments like security and audiovisual. Responsibilities include ensuring access arrangements, handling catering logistics, and coordinating event setup and breakdown.
A key to success in this role is exhibiting a friendly and engaging presence while being highly organized and comfortable moving across different venue areas, including stairwells. The role demands someone who can confidently represent the client, maintaining professionalism in all interactions and being visibly available on-site to manage day-of-event activities effectively.
The company encourages candidates with backgrounds in hospitality, especially concierge experience, as well as those familiar with high-end fashion or retail environments. Experience with corporate and sports activations will be regarded as advantageous, providing a well-rounded foundation for managing diverse event types. The position also requires critical coordination skills such as managing certificates of insurance (COI) and liaising with various stakeholders to ensure compliance and smooth execution.
Overall, the Events Coordinator will contribute significantly to delivering seamless event experiences by handling logistical details, supporting budget management, creating event materials, and performing post-event follow-ups to gather feedback and reinforce client satisfaction. This role demands enthusiasm, adaptability, and a client-focused approach, making it an excellent fit for candidates looking to grow their career in event management within a vibrant, high-profile setting.
The Events Coordinator role in New York, NY, offers a unique opportunity to join a small, dedicated team consisting of a Meeting and Events Manager and Meeting and Events Coordinator. This role will be pivotal in supporting the comprehensive rollout of meetings and events for a high-profile client in a very busy and demanding environment. Working onsite during normal office hours with some potential overtime, the coordinator will navigate a dynamic work schedule that may include weekends and evenings due to frequent events.
This position is initially covering a leave, with potential to convert into a permanent role, and may offer an extension depending on the client’s requirements. The Events Coordinator will act as the crucial liaison between the client, external agencies tasked with event delivery, the landlord, and adjunct departments like security and audiovisual. Responsibilities include ensuring access arrangements, handling catering logistics, and coordinating event setup and breakdown.
A key to success in this role is exhibiting a friendly and engaging presence while being highly organized and comfortable moving across different venue areas, including stairwells. The role demands someone who can confidently represent the client, maintaining professionalism in all interactions and being visibly available on-site to manage day-of-event activities effectively.
The company encourages candidates with backgrounds in hospitality, especially concierge experience, as well as those familiar with high-end fashion or retail environments. Experience with corporate and sports activations will be regarded as advantageous, providing a well-rounded foundation for managing diverse event types. The position also requires critical coordination skills such as managing certificates of insurance (COI) and liaising with various stakeholders to ensure compliance and smooth execution.
Overall, the Events Coordinator will contribute significantly to delivering seamless event experiences by handling logistical details, supporting budget management, creating event materials, and performing post-event follow-ups to gather feedback and reinforce client satisfaction. This role demands enthusiasm, adaptability, and a client-focused approach, making it an excellent fit for candidates looking to grow their career in event management within a vibrant, high-profile setting.
Job Requirements
- Education level appropriate for event coordination
- Previous experience in events coordination or related fields
- Ability to work onsite in New York, NY
- Flexibility to work overtime including evenings and weekends
- Strong physical endurance including being comfortable on feet and moving around venue
- Friendly and engaging demeanor
- Ability to liaise effectively with clients and vendors
Job Qualifications
- Experience dealing with sports type activations
- Experience in corporate events
- Hospitality background including concierge roles
- Experience in high-end fashion or high-end retail sectors
- Strong organizational skills
- Excellent communication and interpersonal abilities
- Ability to work in a fast-paced environment
Job Duties
- Manage all aspects of meeting and event planning including venue selection, vendor negotiation, budget management, and logistics
- Coordinate with internal teams and external vendors to ensure event details meet standards
- Develop and maintain strong relationships with clients and stakeholders
- Provide on-site support during events ensuring smooth operations and resolving issues
- Support management of event budgets and track expenses
- Create and distribute event materials such as invitations, agendas, and presentations
- Handle post-event follow-up including thank you notes and feedback collection
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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