The Bureau of Labor Statistics (BLS) reports that demand for Event Planners (8%) is growing faster than the average for all occupations (3%) in the United States.
Event Planner Job Growth vs Other Roles
[Source: BLS]
This graph is interactive. Hover your mouse over different parts of the graph to see detailed data.
With approximately 15,200 job openings expected annually from 2022 to 2032, employers need to know how to write an effective job description to stand out in the competitive job market.
Event Planner Job Description Template
Below is a customizable job description template you can use to share the requirements and expectations for your Event Planner job advertisement.
Event Planner Job Overview
We are currently seeking a dynamic and detail-oriented Event Planner to join our team at [Company Name]. The role involves orchestrating exceptional events to ensure a seamless and memorable experience for our clients.
The ideal candidate should possess excellent communication skills, demonstrate a professional demeanor and be adept at managing various tasks efficiently in a fast-paced environment.
Salary: $20–$30/hour (non-tipped position)
Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week
Event Planner Duties & Responsibilities
- Collaborate with clients to understand their event vision, objectives and budget
- Plan and execute a wide range of events, including conferences, weddings, corporate functions and social gatherings
- Coordinate all aspects of events, from venue selection and décor to catering and entertainment
- Negotiate contracts with vendors and suppliers to ensure cost-effective and high-quality services
- Manage event timelines and logistics to ensure everything runs smoothly on the day of the event
- Stay current with industry trends and best practices to bring innovative ideas to each event
- Provide exceptional customer service, addressing client concerns and inquiries with professionalism and creativity
- Work closely with a team of event staff to ensure a coordinated and flawless event execution
- Handle sensitive information with discretion and ensure client confidentiality
Event Planner Experience Requirements & Skills
- Professional experience in event planning and coordination
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Ability to work under pressure and meet tight deadlines
- Creative problem-solving skills
- Knowledge of event industry trends, venues and suppliers
- Professional and positive demeanor
Event Planner Education & Qualifications
- Bachelor’s degree in event management, communication, hospitality, marketing or a related field
- Relevant certifications in event planning are a plus
How to Write a Job Description
A well-written job description will help you attract more qualified candidates.
Conversely, a poorly crafted job description can result in a reduced application rate of up to 52%.
Here are some tips to help you write a job description that drives higher application rates.
- Keep it short: Your sentences should be short and written simply to keep the reader interested. In addition, make sure to only include the necessary information.
- Keep a clean and organized format: Aside from keeping your sentences short, using a clean and organized format also keeps the reader engaged. Use bullet points to list your requirements and subheadings to break up large blocks of text.
- Use inclusive language: Your job description’s primary goal is to reach the widest and most diverse candidate pool possible. You can achieve this by avoiding the use of gendered pronouns, specifying age requirements and omitting terms that carry implicit bias.
Examples:
- Instead of using “he” or “she,” use “they”
- Instead of “recent college graduate,” use “entry-level”
- Instead of “salesman,” “stewardess” or “fireman,” use “salesperson,” “flight attendant” or “firefighter”
- Include salary information: If you’re in a state that doesn’t require salary range transparency in job postings, consider adding it anyway. Doing so reduces time wasted between employers and employees by ensuring transparency and alignment of expectations from the outset. It also demonstrates to potential candidates that you prioritize honesty and fairness in your communication and practices.
- Get feedback from employees: Involve current employees who are familiar with the role in the job description creation process. They can provide valuable insights into the day-to-day responsibilities, necessary skills and qualities that contribute to success in the position. Their input can ensure that the job description accurately reflects the role and attracts suitable candidates.
- Mention key performance indicators (KPIs): Specify KPIs or metrics that will be used to evaluate success in the role. This helps candidates understand the expectations and goals associated with the position. For example, for an Event Planner role, include KPIs such as the number of attendees at each event organized, client satisfaction rating, and budget adherence. Clear KPIs also provide transparency about performance expectations and can attract candidates who are motivated by measurable goals.
- Highlight perks and company culture: Highlighting perks reinforces the company’s commitment to employee happiness and retention. According to TEKsystems, 69% of candidates believe that clearly defined perks are one of the top elements of an effective job description.
Most Important Job Description Elements
[Source: TEKsystems]
This graph is interactive. Hover your mouse over different parts of the graph to see detailed data.
On the other hand, outlining company culture is important, as candidates appreciate knowing what to expect regarding colleague interaction, communication styles and decision-making processes. This information assists candidates in assessing their potential for success within the organization and their ability to contribute effectively.
Read our comprehensive guide on How To Write a Job Description
What to Include in Your Event Planner Job Description
An effective job description for Event Planners should have these eight sections.
Job Title
The job title should accurately reflect the duties, purpose and scope of the position. In this instance, the appropriate job title would be “Event Planner.”
Job Purpose
This section explains why the role is important and its value to the organization. For an Event Planner, this may involve planning and executing successful events.
Job Duties and Responsibilities
The job duties and responsibilities section of a job description outlines the daily tasks and expectations for the role. Duties and responsibilities of Event Planners may include coordinating with vendors and suppliers for catering services, managing event logistics, including venue setup and breakdown, overseeing event timelines and ensuring smooth execution.
Education
Outline the educational requirements for the position. Employers typically prefer Event Planners to have a Bachelor’s degree.
Experience
This section details the required amount of relevant experience candidates should have to be considered for the role. For an Event Planner, candidates may be required to have a minimum of 2 to 3 years of experience in event planning or a related field.
Skills and Abilities
List the important skills and abilities required for success as an Event Planner. These could include creativity, communication and multitasking skills.
Preferred Qualifications
This section highlights qualifications that are nice to have but not required for the position. This can include advanced certifications, familiarity with different ticketing platforms and experience in multimedia production.
Working Conditions
This section outlines the work environment candidates can expect. This includes the hours, travel requirements and physical demands.
Step-by-Step Guide to Writing an Event Planner Job Description
To make writing job descriptions for Event Planners easier, follow this guide below.
Event Planner | [Company Name]
Company: [Name of Company]
Location: [City, State]
About [Company Name] Provide a brief overview of your establishment, including your company values and mission statement.
Event Planner Job Overview Provide a summary of the Event Planner’s role in your company, detailing their key responsibilities, essential skills and qualifications for success. This section should also include the salary and whether you’re offering a part-time or full-time position.
Salary: [$/year/hour]
Schedule: [part-time, full-time and/or on-call]
Duties and Responsibilities List the duties and responsibilities expected of an Event Planner in your company.
Experience and Skills Outline the industry experience and skills required for the role.
Education and Qualifications Specify your requirements and preferences for the educational background, certifications and qualifications for the Event Planner position.
Contact Information Provide contact details so your candidates can submit their applications.
Contact Person:
Contact Email Address:
Contact Phone Number:
Event Planner Certifications
Certifications validate the skills and expertise of an Event Planner and demonstrate their dedication to continued learning.
Below is a list of certifications that you may consider including in your job description.
| Certification | Organization | Description |
|---|---|---|
| Certified Meeting Professional | Events Industry Council | Aims to validate Event Planners’ expertise in event planning, execution and management |
| Certified Special Events Professional | International Live Events Association | Acknowledges event professionals who have shown they possess the necessary knowledge, skills and ability to handle all aspects of an event |
| Certified Professional in Catering & Events | National Association for Catering & Events | Focuses on event production, sales and operations |
Event Planner Salary
The average base salary for an Event Planner in the United States is $62,280 per year or $29.94 per hour, according to BLS.
Average Event Planner Base Salary:
Event Planner Salary Across the US
To help you determine a salary for your job posting, here’s a summary of Event Planner salaries across the United States.
[Source: BLS]
This graph is interactive. Hover your mouse over different parts of the graph to see detailed data.
Similar Job Titles
Event Planner Job Description FAQ
The level of experience depends on various factors such as the complexity of the events they will be planning, the number of team members they will be working with and the specific requirements of the position.
Generally, Event Planners are expected to have at least 2 years of relevant experience. This shows that the candidate already has a solid understanding of event logistics, vendor management, client communication and other key aspects of event planning.
However, for more senior or specialized roles, you may consider requiring candidates to have 5 or more years of experience, particularly if the position involves managing large-scale events like music festivals, leading a team or handling high-profile clients.
Follow these strategies to help potential candidates understand the roles and responsibilities associated with each position.
- Outline the specific responsibilities and duties associated with each role: For the Event Planner position, highlight tasks related to strategic planning, concept development, budgeting, vendor management and client relations. For the Event Coordinator position, emphasize responsibilities focused on logistical coordination, timeline management, setup and breakdown and on-site execution.
- Emphasize required skills and experience for each position: For the Event Planner role, emphasize skills such as strategic planning, creativity and client management. For the Event Coordinator role, focus on skills such as organization, attention to detail and time management.
- Include opportunities for advancement: Communicate any opportunities for career growth within your organization for candidates in both roles. This can help candidates understand the potential career paths available to them and make informed decisions about their future with your company.
To attract qualified candidates for your Event Planner position, your job description should be clear, comprehensive and engaging.
Start by outlining the key responsibilities and qualifications required for the role, including specific skills, experience and education.
Highlight any unique aspects of your organization or events that make the position appealing, such as the opportunity to work on high-profile projects, collaborate with talented teams or contribute to innovative event concepts.
Emphasize the benefits of working for your organization, such as opportunities for career growth, professional development and work-life balance.
Finally, provide clear instructions for how candidates can apply for the position and include contact information for inquiries or questions.
Here are some key qualities and traits you can emphasize in your job description:
- Creativity: A creative mindset is essential for Event Planners to design innovative and memorable events that captivate attendees and meet clients’ expectations. They should be able to think outside the box and come up with unique ideas for event themes, décor and entertainment.
- Communication skills: Excellent communication skills are crucial for Event Planners to liaise with clients, vendors, team members and attendees. They should be able to convey ideas clearly, listen actively and negotiate effectively to ensure that everyone is on the same page.
- Problem-solving abilities: Event Planners must be adept at problem-solving and quick decision-making, especially when faced with unexpected challenges or setbacks during events. They should remain calm under pressure and find creative solutions to resolve issues as they arise.
- Passion for events: Event Planners should have a genuine passion for events and a desire to create unforgettable experiences for clients and attendees. They should be enthusiastic, energetic and committed to delivering outstanding results in every aspect of their work.