Conference Planner

New York, NY, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Exact $32.00

Work Schedule

Flexible

Benefits

Health Insurance

retirement plans

Paid Time Off

401K Matching

On-site wellness programs

Local discounts

Employee rates on hotel stays

Job Description

Pyramid Global Hospitality is a renowned hospitality company dedicated to putting people first. With a strong emphasis on employee well-being, diversity, and professional development, Pyramid Global Hospitality fosters a supportive and inclusive work environment across over 230 properties worldwide. This global organization commits to a People First culture, demonstrated through comprehensive employee benefits, ongoing training, and a collaborative atmosphere that encourages growth and success for all team members. Pyramid Global Hospitality's dedication to its employees translates directly into exceptional guest experiences, setting them apart in the hospitality industry.

At Pyramid Global Hospitality, employees enjoy an array of benefits including compreh... Show More

Job Requirements

High school diploma or equivalent
Minimum two years of related experience in hospitality or conference services
Knowledge of conference service equipment and audiovisual technology
Proficiency in Microsoft Office and relevant software such as Delphi
Strong communication and organizational skills
Ability to coordinate multiple tasks effectively
Flexible schedule to accommodate occasional late events

Job Qualifications

High school diploma or equivalent
Minimum two years of experience in a hotel, convention or conference center, preferably in conference services
Knowledge of conference service equipment, set-up styles, and audiovisual technology
Excellent computer skills, including proficiency in Microsoft Office and Delphi software
Excellent verbal and written communication skills
Strong organizational skills

Job Duties

Plan and ensure execution of events including dates, timing of arrival and departure, room set-ups, diagrams, audiovisual and production needs, special needs, special events, on and off-site entertainment, transportation
Be knowledgeable of the property’s accommodations, meeting facilities, and available support services to promote effective utilization by assigned corporate accounts
Promote the property by arranging and conducting site visits for key client contacts to plan, organize, and coordinate all meeting needs and requirements
Review distribution of in-house reports to ensure consistency and completeness of information
Communicate effectively verbally and in writing with clients in a timely manner
Communicate event details promptly to appropriate personnel
Enhance group events and department profitability by using upselling techniques
Maintain frequent communication with group contacts and attendees to ensure expectations are met or exceeded
Coordinate vendors, obtain quotes, and client contracts
Perform administrative tasks including distribution of event orders, reports, and filing
Follow grooming standards to maintain a professional image in dress, uniform, and mannerisms

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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