Meeting Event Manager II

NYC, NY, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $72,000.00 - $80,000.00

Work Schedule

Standard Hours

Flexible

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Disability insurance

Paid parental leave

401k

Tuition Reimbursement

Paid Time Off

Year-end holiday closure

Flexible work environment

Job Description

Maritz is a global leader in designing innovative experiences, incentives, and recognition programs that inspire people to deliver their best performance. With decades of industry experience, Maritz has cultivated a culture centered on human connection, collaboration, and employee well-being. The company believes that people and their potential represent the greatest resource, and it strives to create an environment where employees feel seen, supported, and genuinely appreciated. This approach has not only shaped its reputation for excellence but has also fostered strong internal cultures that prioritize flexibility, work-life balance, and employee empowerment. Nearly 90 percent of employees report that their managers care about their concerns, and a similar percentage enjoy the flexibility to balance their personal and professional lives. Maritz’s commitment to employee well-being is a key differentiator that drives business success by ensuring engaged, motivated teams.

The Meeting Event Manager role at Maritz serves as a vital client liaison and operational leader for face-to-face and virtual healthcare professional (HCP) meetings, such as Advisory Boards, Investigator Meetings, and Ad Hoc HCP Contracting sessions. This role is crucial in managing the entire lifecycle of event planning, from timeline development to execution, ensuring that every detail aligns with the client's business goals and delivers impactful participant experiences. The role involves leading cross-functional teams, managing supplier negotiations, coordinating logistics across multiple services, and maintaining strict compliance with healthcare industry guidelines. Strong financial oversight is essential, as the Meeting Event Manager handles budget management, program reconciliation, and contractual agreements with third parties. Working in a hybrid capacity based in East Hanover, NJ, the role requires up to 30 percent travel and offers a competitive salary range between $72,000 and $80,000, reflective of experience and qualifications. Maritz supports a flexible hybrid work environment, including opportunities for remote work within 50 miles of the office, ensuring employees can perform at their best without sacrificing their personal priorities. This position operates on Eastern Standard Time (EST) and demands excellent organizational and communication skills to meet all client and stakeholder expectations. Maritz provides a comprehensive benefits package covering medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, and year-end holiday closure. Joining Maritz means contributing to a company that genuinely cares about its people and their success, enabling professionals to grow within a supportive, dynamic workplace committed to diversity and inclusion.

Job Requirements

Bachelor's degree or equivalent experience
5+ years of experience in pharmaceutical meeting/event planning with a focus on healthcare professional meetings
Strong knowledge of program and event design and budget management
Experience in client relationship management and exceptional guest service
Professional presentation and writing skills
Ability to manage multiple projects simultaneously
Proficient in Microsoft Office and event management software such as Cvent
Ability to travel up to 30%
Willingness to work in a hybrid environment with onsite presence in East Hanover NJ at least twice a week
Ability to operate within the EST time zone
Eligible to work permanently in the U.S. without sponsorship

Job Qualifications

Bachelor's degree or equivalent experience
5+ years of experience in pharmaceutical meeting/event planning HCP-attended meetings
Strong knowledge of program/event design management and budget maintenance with exposure to project planning and forecasting financial implications
Successful experience providing personal and exceptional guest experiences and maintaining key client relationships
Professional oral presentation and writing skills
Experience effectively handling multiple projects and demands
Excellent computer skills including Microsoft Office and Cvent with the ability to learn new technology quickly
Ability to travel up to 30% of the time
PMP CMP CIS CITP HMCC or DES certification is nice to have

Job Duties

Manage overall project timeline and deliverables including client expectations business objectives and people impressions
Manage and negotiate supplier relationships audiovisual hotel and thirdparty contracts monitor attrition dates and cancellation policies to ensure contracted services are executed
Coordinate food and beverage transportation hotels meetings registration air and staffing manage client liabilities throughout the project and onsite
Understand and communicate established Health Care Professional meeting guidelines to stakeholders and HCPs utilize all client systems to ensure accuracy and compliance
Independently interface with day-to-day client contacts to ensure business objectives and people impressions are executed
Provide high-touch personalized service for HCPs working with Guest Services to ensure compliant travel arrangements
Create and maintain event specifications documentation facilitate kickoff meetings working sessions and regular status meetings with clients and stakeholders
Lead project teams communicate program requirements and provide onsite leadership to clients suppliers and facilities
Monitor project expenses and budget complete timely and accurate program reconciliation for HCP transfer-of-value reporting
Manage program and/or internal supplier revenue forecasting and updates to financial systems
Manage and execute HCP contracts as needed