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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $72,000.00 - $80,000.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Paid parental leave
401k
Tuition Reimbursement
Paid Time Off
Year-end holiday closure
Flexible work environment
Job Description
Maritz is a global leader in designing innovative experiences, incentives, and recognition programs that inspire people to deliver their best performance. With decades of industry experience, Maritz has cultivated a culture centered on human connection, collaboration, and employee well-being. The company believes that people and their potential represent the greatest resource, and it strives to create an environment where employees feel seen, supported, and genuinely appreciated. This approach has not only shaped its reputation for excellence but has also fostered strong internal cultures that prioritize flexibility, work-life balance, and employee empowerment. Nearly 90 percent of employees report that their managers... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- 5+ years of experience in pharmaceutical meeting/event planning with a focus on healthcare professional meetings
- Strong knowledge of program and event design and budget management
- Experience in client relationship management and exceptional guest service
- Professional presentation and writing skills
- Ability to manage multiple projects simultaneously
- Proficient in Microsoft Office and event management software such as Cvent
- Ability to travel up to 30%
- Willingness to work in a hybrid environment with onsite presence in East Hanover NJ at least twice a week
- Ability to operate within the EST time zone
- Eligible to work permanently in the U.S. without sponsorship
Job Qualifications
- Bachelor's degree or equivalent experience
- 5+ years of experience in pharmaceutical meeting/event planning HCP-attended meetings
- Strong knowledge of program/event design management and budget maintenance with exposure to project planning and forecasting financial implications
- Successful experience providing personal and exceptional guest experiences and maintaining key client relationships
- Professional oral presentation and writing skills
- Experience effectively handling multiple projects and demands
- Excellent computer skills including Microsoft Office and Cvent with the ability to learn new technology quickly
- Ability to travel up to 30% of the time
- PMP CMP CIS CITP HMCC or DES certification is nice to have
Job Duties
- Manage overall project timeline and deliverables including client expectations business objectives and people impressions
- Manage and negotiate supplier relationships audiovisual hotel and thirdparty contracts monitor attrition dates and cancellation policies to ensure contracted services are executed
- Coordinate food and beverage transportation hotels meetings registration air and staffing manage client liabilities throughout the project and onsite
- Understand and communicate established Health Care Professional meeting guidelines to stakeholders and HCPs utilize all client systems to ensure accuracy and compliance
- Independently interface with day-to-day client contacts to ensure business objectives and people impressions are executed
- Provide high-touch personalized service for HCPs working with Guest Services to ensure compliant travel arrangements
- Create and maintain event specifications documentation facilitate kickoff meetings working sessions and regular status meetings with clients and stakeholders
- Lead project teams communicate program requirements and provide onsite leadership to clients suppliers and facilities
- Monitor project expenses and budget complete timely and accurate program reconciliation for HCP transfer-of-value reporting
- Manage program and/or internal supplier revenue forecasting and updates to financial systems
- Manage and execute HCP contracts as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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