Event Coordinator

PEI Group is a leading subscriber-focused business intelligence company with a global presence that includes over 490 professionals across EMEA, USA, and Asia. The company is dedicated to informing and connecting investment professionals in global specialized markets by offering in-depth market intelligence, data analytics, and industry insights. PEI Group specializes in identifying high-growth and high-value investment sectors where deep insight, strong market relationships, and active capital flows are essential for success. The firm delivers its expertise through a diverse portfolio of specialist brands supported by advanced digital publishing, analytics, and database platforms. PEI Group also facilitates community engagement by bringing together clients through professional networks and events that foster knowledge sharing, relationship building, and profile development. With offices and market activities spanning major financial hubs such as New York, Los Angeles, Tokyo, Sydney, Hong Kong, Singapore, and London, PEI Group stays at the forefront of examining market forces, shifting investment trends, active investor activities, and regulatory changes. The organization prides itself on its commitment to diversity, inclusivity, and flexible working arrangements, ensuring an inclusive culture that accommodates all individuals and supports career returners. PEI Group is an equal opportunity employer that values diverse talent and provides reasonable adjustments throughout the recruitment process to promote accessibility and fairness.

The Event Coordinator role at PEI Group is an exciting opportunity within the Event Operations team based in New York, reporting directly to the Head of Event Operations - US. This position plays a vital role in supporting the end-to-end execution of PEI's US portfolio of conferences and events. The ideal candidate will be responsible for a broad array of functions including pre-event preparation, onsite event delivery, and post-event reporting. The role requires close collaboration with Event Producers to manage speaker logistics and ensure an organized, seamless experience across multiple events throughout the year. Responsibilities encompass providing logistical support to the events team, assisting with venue and vendor sourcing for smaller ancillary events, and managing event apps and digital portals. The Event Coordinator will handle various operational tasks such as compiling post-event reports, designing and producing internal signage, managing event supplies, and coordinating continuing education credit processes. The position also demands the ability to work concurrently on multiple events while maintaining clear communication with speakers and stakeholders to meet all speaker deliverables including scheduling panel calls, gathering speaker biographies and headshots, preparing presentation materials, and supporting speakers onsite. This is a dynamic role that blends organizational skills, event management, communication, and teamwork, ideal for those passionate about experiential activations, production, event planning, and hospitality. PEI Group offers a collaborative team environment that encourages problem-solving and creative input, suitable for candidates with up to 2 years of experience who are able to thrive in a fast-paced and evolving setting. This full-time opportunity allows for growth within a globally renowned business intelligence organization that continuously strives to provide outstanding event experiences and impactful market intelligence.