Meeting and Events Planner

The hiring company is a dynamic organization specializing in the coordination and implementation of corporate events and programs, focusing on delivering impactful and high-quality experiences for clients. With a reputation for excellence in managing complex event logistics, they engage in diverse projects that require meticulous planning, vendor coordination, contract management, and budget oversight. This company values innovation in event solutions and maintains a commitment to ensuring client satisfaction through strategic program management and continuous improvement. Operating within a fully remote framework, they embrace flexible work models to attract top talent while fostering productive and efficient workflows across various time zones.

This role is a 3-month contract position, designed for an experienced program coordinator with a specialization in corporate event planning. The candidate will lead the coordination and execution of program logistics, ensuring every event meets or exceeds client expectations. Responsibilities include managing vendor relationships, utilizing preferred suppliers to secure quality services, and ensuring all contracts protect both the company and its clients legally. The role demands a strategic approach to cost management, including identifying cost-saving opportunities, reviewing invoices, and collaborating with reconciliation specialists to verify accurate billing.

Additionally, the position involves handling clients’ payment requirements aligned with the specific demands of each program or account. The coordinator will also be responsible for the online registration process, supporting event owners in maintaining effective communication with attendees, and ensuring the registration platform captures all necessary data in a user-friendly environment. Day-of-event logistics will require close collaboration with venue personnel, vendor performance oversight, and acting as a resource to event staff to facilitate smooth operations.

Post-event responsibilities include conducting detailed debrief sessions with clients, generating comprehensive briefing reports, and developing service recovery plans when necessary to address any issues encountered and to meet continuous improvement goals. A knowledge of technology and software solutions such as Cvent is essential for managing these processes efficiently. The ideal candidate will demonstrate flexibility in travel, accommodating up to 25 percent international and domestic trips as needed to support various event locations.

This is a unique opportunity for professionals passionate about project management, meetings management, and client service within the dynamic field of corporate event planning. The contract nature of the role offers a chance to contribute expertise to impactful programs while building relationships across a network of vendors and clients. Experience in budget management, strong prioritization, and communication skills are critical for success in this position, with the Certified Meeting Planner (CMP) certification considered an advantageous qualification. The company encourages candidates who pursue excellence and thrive in remote work environments to apply, promising collaborative engagement with a team dedicated to delivering exceptional event solutions.