Event Operations Coordinator

Big Bend Hospice Foundation is a mission-driven nonprofit organization based in Tallahassee, FL, dedicated to providing compassionate care, support, and meaningful experiences to patients and their families during life’s most important moments. Rooted in the heart of the community, Big Bend Hospice Foundation aims to honor lives through remembrance, outreach, and education while fostering connections that make lasting impacts. As a leading provider in hospice services and community support programs in the region, the foundation relies heavily on fundraising and community engagement events to fuel its mission and empower those they serve.

The Event Operations Coordinator role at Big Bend Hospice Foundation is a full-time position located in Tallahassee, FL, focusing on the seamless planning and execution of fundraising events, community programs, and donor experiences. The position is perfect for a detail-oriented and creative individual who thrives in fast-paced environments and enjoys managing multiple moving parts behind the scenes. Working closely with the Director of Special Events and Communications, the coordinator plays an integral role in ensuring that each event conveys the foundation’s story of compassion, remembrance, and community impact.

The coordinator will be responsible for coordinating logistics, managing workflows and vendor partnerships, tracking budgets, and supporting donor engagement activities. This role requires excellent organizational and project management skills, a proactive problem-solving attitude, and strong interpersonal abilities. The person will collaborate with various teams, including marketing and volunteers, to ensure events are not only successful but also help to build meaningful relationships with donors and community partners.

In this role, you will support memorial and community outreach programs, ensuring each event honors patients and families with dignity and purpose. Your work directly contributes to the foundation’s ability to offer critical support and services, making a positive impact on individuals and the broader community. This is an opportunity to grow your career in nonprofit event coordination while being part of a purpose-filled culture that truly values meaningful connections and mission-driven work.

The role requires a minimum of a 2-year degree and at least two years of relevant experience in event coordination, project management, marketing, or nonprofit settings. The ideal candidate will be tech-savvy, comfortable with Microsoft Office, and eager to learn CRM and event tools. A valid driver’s license and the ability to lift up to 25 pounds for on-site event support are also necessary. Flexibility to work occasional evenings and weekends is required, given the nature of events.

In summary, Big Bend Hospice Foundation offers a unique platform where your event coordination skills can power moments that matter, helping to create events that celebrate life and community while supporting a mission that changes lives every day.