Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Paid vacation
401k plan
Job Description
Legends Global is recognized as the premier partner to the world's most prestigious live events, venues, and brands, delivering top-tier integrated services across a vast network. With partnerships spanning 450 venues worldwide, hosting approximately 20,000 events annually and welcoming 165 million guests, Legends Global embodies excellence through its comprehensive approach. The company’s expertise spans an array of specialties including feasibility and consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and the content and booking of world-class live events and venues. This expansive portfolio showcases the organization's robust operational capabilities and commitment to maintaining an industry-leading presence.
Operating with a culture that values respect, ambitious thinking, collaboration, and bold action, Legends Global fosters an environment where diversity and inclusivity are paramount. The company is dedicated to providing a workplace where all team members can express their authentic selves, contribute meaningfully, and progress in their careers. Success at Legends Global is a team victory, and every member focuses on earning wins collectively, underscoring the importance of unity and shared achievement within the company.
The role of Event Coordinator at Osceola Heritage Park is a key position within this dynamic company. The successful candidate will have the responsibility of planning, coordinating, and managing events to ensure seamless execution from start to finish. This role involves direct interactions with clients, guiding them through the event preparation process and ensuring their needs and expectations are met with professionalism and efficiency. The coordinator also acts as the primary liaison between clients and various departments while supervising event staff and overseeing operational activities related to facility events.
Core responsibilities include collaborating with client groups to organize meetings and events, coordinating with service contractors and vendors, and assisting with the setup and logistics required. The role requires excellence in communication, organization, and multitasking skills, with duties such as reviewing floor plans, preparing cost estimates, maintaining precise records, and ensuring timely invoicing. The position emphasizes quality service delivery and involves participation in planning meetings to support overall facility operations.
Legends Global seeks candidates with a Bachelor of Science degree in business or hospitality, coupled with relevant management experience preferably in public facility management or convention and trade show operations. The job demands bilingual fluency in English and Spanish, reflecting the diverse customer base and the need for clear communication across various stakeholders. Proficiency with tools like Delphi and Microsoft Office programs is essential, as is experience with financial procedures and computerized ticketing systems.
This position offers a competitive salary commensurate with experience and an attractive benefits package that includes medical, dental, vision, life, and disability insurance, paid vacation, and a 401k plan. The role requires flexibility in work hours, including nights, weekends, and holidays, and involves physical demands such as standing or sitting for long periods, walking extended distances, climbing stairs, and occasionally lifting up to 50 pounds. The position is based on-site at Osceola Heritage Park in Kissimmee, Florida.
Joining Legends Global means becoming part of a celebrated team that thrives in fast-paced, team-oriented environments. It requires a professional demeanor, strong public relations capabilities, and the ability to excel under pressure. The company proudly promotes equal opportunity and affirmative action, welcoming applications from individuals of diverse backgrounds, including women, minorities, individuals with disabilities, and protected veterans, aligning with its commitment to workplace inclusion and diversity.
Operating with a culture that values respect, ambitious thinking, collaboration, and bold action, Legends Global fosters an environment where diversity and inclusivity are paramount. The company is dedicated to providing a workplace where all team members can express their authentic selves, contribute meaningfully, and progress in their careers. Success at Legends Global is a team victory, and every member focuses on earning wins collectively, underscoring the importance of unity and shared achievement within the company.
The role of Event Coordinator at Osceola Heritage Park is a key position within this dynamic company. The successful candidate will have the responsibility of planning, coordinating, and managing events to ensure seamless execution from start to finish. This role involves direct interactions with clients, guiding them through the event preparation process and ensuring their needs and expectations are met with professionalism and efficiency. The coordinator also acts as the primary liaison between clients and various departments while supervising event staff and overseeing operational activities related to facility events.
Core responsibilities include collaborating with client groups to organize meetings and events, coordinating with service contractors and vendors, and assisting with the setup and logistics required. The role requires excellence in communication, organization, and multitasking skills, with duties such as reviewing floor plans, preparing cost estimates, maintaining precise records, and ensuring timely invoicing. The position emphasizes quality service delivery and involves participation in planning meetings to support overall facility operations.
Legends Global seeks candidates with a Bachelor of Science degree in business or hospitality, coupled with relevant management experience preferably in public facility management or convention and trade show operations. The job demands bilingual fluency in English and Spanish, reflecting the diverse customer base and the need for clear communication across various stakeholders. Proficiency with tools like Delphi and Microsoft Office programs is essential, as is experience with financial procedures and computerized ticketing systems.
This position offers a competitive salary commensurate with experience and an attractive benefits package that includes medical, dental, vision, life, and disability insurance, paid vacation, and a 401k plan. The role requires flexibility in work hours, including nights, weekends, and holidays, and involves physical demands such as standing or sitting for long periods, walking extended distances, climbing stairs, and occasionally lifting up to 50 pounds. The position is based on-site at Osceola Heritage Park in Kissimmee, Florida.
Joining Legends Global means becoming part of a celebrated team that thrives in fast-paced, team-oriented environments. It requires a professional demeanor, strong public relations capabilities, and the ability to excel under pressure. The company proudly promotes equal opportunity and affirmative action, welcoming applications from individuals of diverse backgrounds, including women, minorities, individuals with disabilities, and protected veterans, aligning with its commitment to workplace inclusion and diversity.
Job Requirements
- Ability to work with minimum supervision
- Ability to work flexible hours including daytime, evening, weekends, and holidays
- Bilingual in English and Spanish
- Must be able to stand or sit for long periods and walk long distances
- Ability to lift up to 50 pounds
- Must be able to climb stairs
- Ability to use hands regularly
- Specific vision capabilities including near and far sightedness
- Willingness to work extended or irregular hours
- Must maintain harmonious relationships with coworkers
- Ability to travel to all seating areas in the venue
Job Qualifications
- Bachelor of Science degree in business or hospitality
- Previous management experience in a similar venue
- At least one year experience in public facility management or event operations
- Working knowledge of Delphi software
- Strong computer skills including Microsoft Word, Excel, and Outlook
- Knowledge of accounting and financial procedures
- Experience with spreadsheets and computerized ticket systems
- Ability to prioritize multiple projects and analyze data
- Advanced writing skills
- Excellent communication, problem-solving, organizational, and interpersonal skills
- Effective supervision and coordination of staff
- Professional presentation and work ethic
- Strong public relations skills
- Ability to work under pressure and meet deadlines
- Ability to function in a fast-paced, team-oriented environment
- Bilingual in English and Spanish
Job Duties
- Meet with client groups to plan and organize assigned meetings and/or events
- Coordinate activities with various service contractors and vendors for events
- Assist in outside services and equipment required for events
- Work with Food & Beverage to meet client needs
- Keep clients informed about deadlines and event specifications
- Review and determine floor plan requirements
- Design floor layouts on Delphi
- Write event work orders and handle contractual obligations
- Maintain accurate pre-event planning and billing records
- Prepare cost estimates and monitor final billing
- Ensure quality service and timely invoicing
- Attend planning and facility meetings
- Explain contract provisions, policies, and procedures to clients
- Supervise event staff and oversee facility operations
- Serve as Event Manager and primary liaison
- Develop and maintain post-event information and client evaluations
- Plan, coordinate, and execute events according to client needs
- Issue paperwork and communicate event information
- Interpret contracts for clients
- Monitor facility setup, changeover, and maintenance
- Maintain responsibility for clients, staff, patrons, security, and safety
- Attend meetings as needed
- Maintain good relationships with departments and staff
- Work extended and irregular hours including nights, weekends, and holidays
- Perform other assigned duties
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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