Event Planner

Tallahassee, FL, USA|Travel, Onsite

Job Overview

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Training and development opportunities

flexible schedule

Job Description

SCI Shared Resources, LLC is a leading provider in the funeral and memorial services industry, known for its compassionate approach and commitment to helping families celebrate the lives of their loved ones. With a deep respect for tradition and an understanding of the importance of personalized remembrance, SCI Shared Resources offers comprehensive services designed to support families during some of the most challenging times. As an Equal Opportunity Employer, SCI Shared Resources is dedicated to an inclusive and barrier-free recruitment process, providing accessibility options to applicants with disabilities to ensure everyone has a fair chance to join their compassionate team.

This position focuses on the crucial role of assisting families and friends through event planning for personalized Celebration of Life services. The role is intended for individuals who have a strong sense of empathy and are skilled organizers, capable of handling the coordination of meaningful commemorative events that truly reflect the life and passions of the deceased. Responsibilities include coordinating room reservations, food arrangements, and the creation of mementos that add a special touch to each event. The role demands excellent communication skills, attention to detail, and the ability to meet strict schedules while maintaining a supportive presence for clients.

As an individual contributor, you will work closely with location leaders and staff to train teams and manage inventories pertinent to events. Your efforts will involve maintaining a comprehensive list of local and online vendors capable of satisfying personalized service requests, ensuring order forms are accurate and up-to-date, and managing the logistical details that make each Celebration of Life unique. The role also requires purchasing decor items with manager approval and potentially managing item retrieval from storage.

This position requires a high level of creative thinking and organizational skills to produce checklists, coordinate music and service items, and manage documentation in line with company policies. Empathy and effective communication are essential, as you will frequently interact with grieving families, offering support as they plan memorial services. The work environment primarily involves indoor duties with some travel, and may include physical demands such as lifting, climbing stairs, and extended periods of sitting, all within a respectful and collaborative setting.

Applicants should bring a high school diploma or equivalent, with preference given to those possessing an associate degree in hospitality. A valid state driver's license is necessary, alongside at least two years of experience in hospitality or event planning and preferably some experience in the funeral industry. Proficiency with Microsoft Excel and the Office Suite is also expected. The position may occasionally require working beyond standard business hours to meet the needs of families in distress.

Joining SCI Shared Resources means contributing to a mission-driven company that prioritizes empathy, professionalism, and excellence in memorial services. This opportunity allows you to leverage your organizational and interpersonal skills to make a positive impact during sensitive moments for clients, helping to create meaningful and personalized experiences that honor the memories of loved ones in a respectful and heartfelt manner.

Job Requirements

High school diploma or equivalent
Associate degree in hospitality preferred
Valid state driver's license in good standing
Two years of hospitality or event planning work experience
One year funeral industry experience preferred
Proficient in Microsoft Office Suite including Excel
Ability to communicate effectively both orally and in writing
Strong organizational skills
Ability to handle multiple deadlines
Capacity for empathy and supportive communication
Ability to lift up to 25 pounds
Willingness to work beyond standard business hours when necessary
Willingness to travel locally when required

Job Qualifications

High school diploma or equivalent
Associate degree in hospitality preferred but not required
Valid state driver's license in good standing
Two years of hospitality or event planning work experience including assisting with sourcing, revenue and expenditure tracking
One year funeral industry experience preferred but not required
Exemplary organizational skills
Ability for a high level of creativity and design techniques
Effective communication skills, both written and oral
Intermediate Excel and other MS Office Suite skills
Strong work ethic
Ability to adapt to competing deadlines
Effective and empathetic communication skills

Job Duties

Work with locations' leaders to schedule staff training for events and packages
Assist Manager with training documents and presentations
Work with location staff to ensure sufficient inventory of event items and products
Maintain list of local and online vendors to accommodate personalized service needs
Retrieve and maintain personalized order forms for celebration packages
Maintain a sense of empathy and support when communicating with families
Create checklists of contents, items and music needed for services
With Manager approval, purchase recommended decor for services
May be required to retrieve inventory displays and other items needed from storage
Communicate with location staff scheduling for set up of events and breakdowns
In compliance with company policies and guidelines, manage and file all pre and post forms and documentation in a timely manner