Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,400.00 - $98,350.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401(k)
Flexible spending account
Commuter Benefits
Tuition Assistance
Paid vacation
Paid parental leave
Job Description
Wolters Kluwer is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, governance, risk and compliance, and legal sectors. Established with a vision to help professionals make critical decisions every day, the company combines deep domain expertise with advanced technology and data analytics to enable its customers to work more efficiently and effectively. Wolters Kluwer prides itself on fostering innovation, integrity, and collaboration across its diverse, international teams. As a recognized digital innovator, it provides integrated solutions that simplify complex work processes for professionals worldwide, helping them navigate complex regulatory, financial, and legal environments with confidence. The organization is dedicated to sustaining a dynamic work culture that supports professional growth and inclusivity, offering employees opportunities to thrive and contribute meaningfully to evolving global challenges.
The Event Coordination Specialist role at Wolters Kluwer is pivotal in supporting the seamless planning and execution of a variety of company events ranging from internal meetings to large-scale external trade shows. Reporting to senior Event and Attendee Managers, the specialist will gain insight into the strategic drivers behind these events and develop essential skills in vendor management, logistical coordination, and stakeholder engagement. This position requires meticulous attention to detail and the ability to manage multiple priorities efficiently in a fast-paced environment. The Event Coordination Specialist will be entrusted with significant responsibilities such as managing vendor onboarding, negotiating contracts, and overseeing on-site registration processes. In addition, this role requires traveling approximately 50 percent of the time to ensure events are executed flawlessly across different locations.
This employment opportunity is full-time, offering a competitive salary range between $57,400 and $98,350 USD. Candidates will also be eligible for a bonus based on performance and company metrics. The compensation package reflects the varying factors like skills, experience, and specific job location. Wolters Kluwer is committed to providing extensive benefits as part of their employee value proposition, including comprehensive medical, dental, and vision plans, retirement savings options, and work-life balance programs. This position represents an excellent career growth path for professionals interested in event planning, project coordination, and corporate communications in a global corporate setting.
In this role, the Event Coordination Specialist will primarily focus on the operational execution of internal company events and external client engagements. The specialist will act as the lead coordinator for smaller Tier 3 events, ensuring that every logistical element from venue selection to attendee communication is handled with precision. Larger-scale events and trade shows will be executed with close assistance from senior team members, providing ample opportunities for skill development and professional mentorship. The role emphasizes strong organizational skills, budget awareness, vendor relationship management, and adaptability to rapidly changing requirements on event days. Furthermore, the specialist will be responsible for tracking and reporting event budgets, collecting valuable feedback from attendees, and facilitating communication between various stakeholders to meet the company's high standards for event quality and consistency.
Overall, this role offers a unique opportunity to develop expertise in event management within a leading multinational enterprise, foster cross-functional collaboration, and contribute directly to the company’s brand and client engagement strategies. The successful candidate will demonstrate exceptional coordination capabilities, professional communication proficiency, and a passion for delivering memorable event experiences, making a significant impact in the dynamic environment of Wolters Kluwer.
The Event Coordination Specialist role at Wolters Kluwer is pivotal in supporting the seamless planning and execution of a variety of company events ranging from internal meetings to large-scale external trade shows. Reporting to senior Event and Attendee Managers, the specialist will gain insight into the strategic drivers behind these events and develop essential skills in vendor management, logistical coordination, and stakeholder engagement. This position requires meticulous attention to detail and the ability to manage multiple priorities efficiently in a fast-paced environment. The Event Coordination Specialist will be entrusted with significant responsibilities such as managing vendor onboarding, negotiating contracts, and overseeing on-site registration processes. In addition, this role requires traveling approximately 50 percent of the time to ensure events are executed flawlessly across different locations.
This employment opportunity is full-time, offering a competitive salary range between $57,400 and $98,350 USD. Candidates will also be eligible for a bonus based on performance and company metrics. The compensation package reflects the varying factors like skills, experience, and specific job location. Wolters Kluwer is committed to providing extensive benefits as part of their employee value proposition, including comprehensive medical, dental, and vision plans, retirement savings options, and work-life balance programs. This position represents an excellent career growth path for professionals interested in event planning, project coordination, and corporate communications in a global corporate setting.
In this role, the Event Coordination Specialist will primarily focus on the operational execution of internal company events and external client engagements. The specialist will act as the lead coordinator for smaller Tier 3 events, ensuring that every logistical element from venue selection to attendee communication is handled with precision. Larger-scale events and trade shows will be executed with close assistance from senior team members, providing ample opportunities for skill development and professional mentorship. The role emphasizes strong organizational skills, budget awareness, vendor relationship management, and adaptability to rapidly changing requirements on event days. Furthermore, the specialist will be responsible for tracking and reporting event budgets, collecting valuable feedback from attendees, and facilitating communication between various stakeholders to meet the company's high standards for event quality and consistency.
Overall, this role offers a unique opportunity to develop expertise in event management within a leading multinational enterprise, foster cross-functional collaboration, and contribute directly to the company’s brand and client engagement strategies. The successful candidate will demonstrate exceptional coordination capabilities, professional communication proficiency, and a passion for delivering memorable event experiences, making a significant impact in the dynamic environment of Wolters Kluwer.
Job Requirements
- At least 5 years experience in event planning or coordination
- Proficient with Cvent and other event management tools
- Strong multitasking and organizational skills
- Experience with vendor coordination and contract processing
- Exceptional attention to detail
- Excellent communication skills
- Basic knowledge of budget tracking
- Adaptability to changing event requirements
- Willing to travel up to 50% of the time
Job Qualifications
- At least 5 years in event planning, event operations, or coordination roles
- Proficient in event management, registration, and budgeting tools, particularly Cvent
- Familiarity with workflows supporting internal and external events and trade shows, including contracting, payments, vendor coordination, and logistics
- Strong ability to manage multiple tasks, timelines, and priorities simultaneously
- Experience collaborating with vendors and internal teams for contracting and payment processes
- Exceptional accuracy in managing registration data, attendee lists, rooming lists, and financial documentation
- Excellent written and verbal communication skills, capable of creating internal presentations and providing updates to stakeholders
- Basic knowledge of event budget tracking and reconciliation
- Ability to navigate changing priorities and on-site needs in a dynamic event environment
- CMP (Certified Meeting Professional) certification is preferred but not mandatory
- Willingness and ability to travel approximately 50% of the time
Job Duties
- Collaborate with senior Event Managers to plan and execute internal and external events
- provide additional support for trade shows as needed
- Lead the planning of smaller Tier 3 events, overseeing logistics from initial planning through on-site execution
- Research and source event venues, vendors, and gifts
- prepare summaries and presentation materials for internal review
- Coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking following internal policies and timelines
- Support event registration setup, attendee communication, and on-site registration utilizing event management platforms
- Review and ensure accuracy of attendee manifests, registration data, and hotel rooming lists
- Oversee event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel to events as required
- Assist Event Managers and Attendee Managers with various phases of event planning, providing flexible and timely event support
- Help track and report on event budgets, identifying any discrepancies or issues for escalation
- Collect and organize feedback post-event and assist with reporting and evaluations
- Facilitate communication between internal teams, vendors, and event partners to ensure seamless event execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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