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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.90 - $28.10
Work Schedule
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement Plan
Employee assistance program
Wellness Program
Paid Time Off
Tuition Assistance
Job Description
The American Heart Association, founded in 1924, is a leading nonprofit organization dedicated to fighting cardiovascular diseases and stroke. Through its efforts, the association has successfully cut cardiovascular disease deaths in half, showcasing a longstanding commitment to improving heart health and saving lives. Still focused on overcoming today’s biggest health challenges, the American Heart Association relies on passionate and dedicated individuals to join its movement. Employees are encouraged to contribute to the progress towards a healthier future for all, emphasizing that every individual matters and every impact counts. The organization embodies a culture known as #TheAHALife, which emphasizes work-life harmonization... Show More
Job Requirements
- High school diploma or equivalent
- Minimum three years of experience in administrative or event management roles
- Experience with event planning and web conferencing tools
- Intermediate skills in Microsoft Office including PowerPoint Word and Excel
- Ability to multitask and work collaboratively
- Strong decision-making skills
- Respectful and motivated personality
- Flexible to changing work environments
- Attention to detail and proofreading skills
- Reliable transportation and physical ability to transport event materials
- Must pass background check
- Minimum age of 25 years
Job Qualifications
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work project coordination or event management with strong attention to detail
- Experience in event planning and management preferred
- Proficient in web conferencing software such as Zoom and Microsoft Teams
- Demonstrated ability to work on multiple tasks concurrently
- Intermediate skills in PowerPoint Word and Excel
- Ability to objectively evaluate and make effective decisions
- Ability to work in a team and interact with all levels of staff volunteers and the public
- Must be respectful self-motivated resourceful considerate and thoughtful
- Willingness to work in a flexible and changing environment
- Knowledge of report preparation proofreading and attention to detail
- Access to reliable transportation
- Ability to transport materials and supplies
- Must pass a background check and be at least 25 years old
Job Duties
- Coordinate logistical aspects of assigned events ensuring seamless execution from start to finish
- Proactively research secure and lead vendors for event services ensuring cost-effective solutions and compliance with Association guidelines
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit schedule and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to be responsible for setup execution and teardown ensuring everything runs smoothly
- Act as a point of contact for vendors supporters sponsors volunteers and attendees providing exceptional service and support
- Prepare ADA-compliant digital event communications in coordination with marketing and communications professionals
- Handle event data including guest information auction items donations and revenue tracking
- Generate reports from various systems as needed
- Review financial reporting collaborating with fundraising teams to ensure accuracy
- Research discrepancies and input payment requests in the financial system
- Monitor and handle event budgets adhering to financial guidelines
- Adhere to Funds Handling and PCI Procedures
- Maintain open communication with directors and volunteers
- Respond to customer inquiries internally and externally
- Support Directors and Senior leaders through coordination and documentation including meetings
- Work independently and on special projects as required
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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