Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,400.00 - $98,350.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical
Dental
Vision
401(k)
FSA/HSA
Commuter Benefits
Tuition assistance plan
vacation
Sick Time
Paid parental leave
Job Description
Wolters Kluwer is a global leader in professional information, software solutions, and services committed to helping professionals make critical decisions every day. With a rich history of innovation and a dedication to excellence, Wolters Kluwer serves a broad range of markets including healthcare, tax and accounting, governance, risk and compliance, finance, and legal sectors. The company prides itself on fostering an environment of collaboration, continuous learning, and growth, making it an employer of choice for talented individuals seeking to impact global businesses and professionals. Wolters Kluwer is recognized for its commitment to diversity, inclusion, and professional development, supporting employees with comprehensive benefits and work-life balance initiatives.
The Event Coordination Specialist role at Wolters Kluwer is a vital position within the event management team focused on planning and executing both internal and external corporate events, including trade shows, client gatherings, and team-building activities. This role provides an exceptional opportunity for someone with a solid background in event planning to collaborate with senior Event and Attendee Managers while gaining insight into key business drivers and stakeholder engagement strategies. The specialist will support a variety of operational and logistical tasks such as vendor onboarding, contract processing, on-site registration, and event budget tracking. Known for its dynamic and fast-paced environment, this position requires excellent prioritization skills, attention to detail, and the ability to manage multiple simultaneous projects.
An integral part of the role involves leading the planning of smaller, Tier 3 events independently while contributing to larger initiatives alongside experienced team members. The Event Coordination Specialist must demonstrate flexibility, strong communication capabilities, and adeptness with event management platforms, particularly Cvent, to ensure flawless event delivery. The role includes regular travel, approximately 50% of the time, to support on-site activities and vendor coordination, making it ideal for candidates who are comfortable working in diverse settings and engaging directly with multiple stakeholders.
This position offers a competitive salary range of $57,400 to $98,350 USD and is eligible for bonus compensation, emphasizing the company’s commitment to rewarding performance and contribution. Wolters Kluwer also provides a comprehensive benefits package including medical, dental, and vision plans, retirement savings options like 401(k), flexible spending accounts, commuter benefits, tuition assistance, paid vacation and sick leave, as well as paid parental leave. The company fosters an inclusive, equal opportunity work environment where all qualified candidates are encouraged to apply regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Candidates applying for this role should be prepared for a transparent recruitment process aligned with Wolters Kluwer’s commitment to authenticity and fairness. This includes participating in interviews without AI assistance or virtual backgrounds and potentially attending in-person interviews at a Wolters Kluwer office. This approach ensures evaluators can assess the candidate’s true capabilities and experiences. Overall, the Event Coordination Specialist role at Wolters Kluwer is an exciting opportunity for event professionals eager to advance their careers within a global company dedicated to innovation, operational excellence, and employee development.
The Event Coordination Specialist role at Wolters Kluwer is a vital position within the event management team focused on planning and executing both internal and external corporate events, including trade shows, client gatherings, and team-building activities. This role provides an exceptional opportunity for someone with a solid background in event planning to collaborate with senior Event and Attendee Managers while gaining insight into key business drivers and stakeholder engagement strategies. The specialist will support a variety of operational and logistical tasks such as vendor onboarding, contract processing, on-site registration, and event budget tracking. Known for its dynamic and fast-paced environment, this position requires excellent prioritization skills, attention to detail, and the ability to manage multiple simultaneous projects.
An integral part of the role involves leading the planning of smaller, Tier 3 events independently while contributing to larger initiatives alongside experienced team members. The Event Coordination Specialist must demonstrate flexibility, strong communication capabilities, and adeptness with event management platforms, particularly Cvent, to ensure flawless event delivery. The role includes regular travel, approximately 50% of the time, to support on-site activities and vendor coordination, making it ideal for candidates who are comfortable working in diverse settings and engaging directly with multiple stakeholders.
This position offers a competitive salary range of $57,400 to $98,350 USD and is eligible for bonus compensation, emphasizing the company’s commitment to rewarding performance and contribution. Wolters Kluwer also provides a comprehensive benefits package including medical, dental, and vision plans, retirement savings options like 401(k), flexible spending accounts, commuter benefits, tuition assistance, paid vacation and sick leave, as well as paid parental leave. The company fosters an inclusive, equal opportunity work environment where all qualified candidates are encouraged to apply regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Candidates applying for this role should be prepared for a transparent recruitment process aligned with Wolters Kluwer’s commitment to authenticity and fairness. This includes participating in interviews without AI assistance or virtual backgrounds and potentially attending in-person interviews at a Wolters Kluwer office. This approach ensures evaluators can assess the candidate’s true capabilities and experiences. Overall, the Event Coordination Specialist role at Wolters Kluwer is an exciting opportunity for event professionals eager to advance their careers within a global company dedicated to innovation, operational excellence, and employee development.
Job Requirements
- At least 5 years of experience in event planning, event operations, or coordination roles
- proficiency with event management, registration, and budgeting tools, especially Cvent
- experience supporting workflows for internal and external events and trade shows including contracting and logistics
- strong multitasking and prioritization skills
- experience collaborating with vendors and internal teams for contracts and payments
- strong attention to detail in managing registration data and financial documentation
- excellent written and verbal communication skills
- basic understanding of event budget tracking
- ability to adapt to changing event priorities and on-site requirements
- willingness to travel approximately 50% of the time
Job Qualifications
- At least 5 years in event planning, event operations, or coordination roles
- proficient in event management, registration, and budgeting tools, particularly Cvent
- familiarity with workflows supporting internal and external events and trade shows, including contracting, payments, vendor coordination, and logistics
- strong ability to manage multiple tasks, timelines, and priorities simultaneously
- experience collaborating with vendors and internal teams for contracting and payment processes
- exceptional accuracy in managing registration data, attendee lists, rooming lists, and financial documentation
- excellent written and verbal communication skills
- basic knowledge of event budget tracking and reconciliation
- ability to adapt to changing priorities and on-site needs in a dynamic event environment
- CMP (Certified Meeting Professional) certification preferred but not mandatory
- willingness and ability to travel approximately 50% of the time
Job Duties
- Collaborate with senior Event Managers to plan and execute internal and external events
- provide additional support for trade shows as needed
- lead the planning of smaller Tier 3 events, overseeing logistics from initial planning through on-site execution
- research and source event venues, vendors, and gifts
- prepare summaries and presentation materials for internal review
- coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking following internal policies and timelines
- support event registration setup, attendee communication, and on-site registration utilizing event management platforms
- review and ensure accuracy of attendee manifests, registration data, and hotel rooming lists
- oversee event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel to events as required
- assist Event Managers and Attendee Managers with various phases of event planning, providing flexible and timely event support
- help track and report on event budgets, identifying any discrepancies or issues for escalation
- collect and organize feedback post-event and assist with reporting and evaluations
- facilitate communication between internal teams, vendors, and event partners to ensure seamless event execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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