Conference & Event Planner II

Clayton is a leader in creating dynamic work environments and innovative learning opportunities through its comprehensive event management and organizational development initiatives. As a well-established organization that values inclusivity and exceptional experiences, Clayton emphasizes the importance of detailed planning and seamless execution with a commitment to fostering a positive community and professional atmosphere. The company is dedicated to providing cutting-edge benefits, competitive compensation, and opportunities for holistic wellness to its team members, supporting their personal and professional growth in a vibrant, supportive workplace.

The Conference & Event Planner at Clayton plays a crucial role in managing end-to-end event execution, ensuring each experience is flawless and rewarding for all involved participants, facilitators, and stakeholders. This full-time position requires a proactive and meticulous professional who thrives in dynamic settings and is committed to enhancing the organization’s learning and development initiatives through strategic and innovative event planning. The role involves close collaboration with the internal event team and external partners, maintaining clear communication channels, and managing complex logistical details to ensure event success. The planner acts as the primary point of contact during events, orchestrating logistics such as scheduling, vendor negotiations, transportation, accommodations, catering, audiovisual arrangements, and participant engagement.

The Conference & Event Planner is responsible for not only the logistical aspects but also the creative components, partnering with clients and stakeholders to develop cohesive event themes and innovative experiences aligned with organizational goals. The position demands a detail-oriented mindset combined with the ability to manage several moving parts simultaneously while remaining flexible and solution-driven in the face of challenges. This role also emphasizes a hospitality mindset characterized by warmth, approachability, and enthusiasm, creating an inviting atmosphere for all event participants.

Key responsibilities include managing event budgets, processing expenses and contracts, maintaining detailed participant records, and leveraging technology platforms such as Smartsheet for project planning and communication. The planner anticipates and mitigates potential risks related to safety, compliance, and logistics, ensuring smooth event execution. From the initial planning stages through event completion, the planner facilitates regular communication and consensus-building meetings with facilitators, vendors, and stakeholders to set clear expectations and maintain a high standard of quality.

Additionally, the Conference & Event Planner supports continuous improvement by analyzing event performance trends, providing constructive feedback, and sharing insights to enhance future events. This role requires exceptional interpersonal skills to build meaningful connections across internal business units and external partners, reinforcing the Clayton brand and ensuring a distinguished event experience. The planner's commitment includes attending all events, managing technical and audiovisual components, guiding participants, and empowering them to actively contribute while fostering an environment of empathy and cultural sensitivity.

At Clayton, the Conference & Event Planner is supported by a robust benefits package that includes customizable health, dental, and vision insurance; a competitive 401K program with company matching; paid parental leave; tuition reimbursement; employee assistance programs; and wellness initiatives. The home office campus is equipped with amenities such as an onsite restaurant, fitness facilities, workout classes, and recreational areas, promoting work-life balance and holistic wellness. Clayton is dedicated to maintaining an inclusive workplace and is proud to be an equal opportunity employer offering a salary range of $66,495 to $83,115 based on experience and qualifications.