Event Coordinator

The Austin Hatcher Foundation for Pediatric Cancer is a dedicated nonprofit organization committed to providing a lifetime of free, comprehensive support to pediatric cancer patients and their families. Established with a compassionate mission, the Foundation seeks to help families cope with the challenges of pediatric cancer through a wide range of mental, behavioral, educational, and social services. These services are accessible via the Education Advancement Center located in Chattanooga, Tennessee, as well as through virtual platforms, ensuring families receive vital support regardless of their geographic location. The Foundation's operations are supported entirely by generous donations from its community of supporters, underscoring its role as a vital resource for affected families without imposing any financial burden on them.

The Austin Hatcher Foundation is currently seeking a highly skilled and motivated Event Coordinator to join its Development Team. This full-time, exempt position offers a hybrid work environment and reports directly to the Director of Development. Based in Chattanooga, TN, the Event Coordinator will be instrumental in advancing the Foundation's mission by managing and executing a variety of events that enhance community engagement and drive fundraising efforts. This role demands exceptional organizational, communication, and writing skills, coupled with the ability to build and nurture positive relationships with individuals, businesses, and community organizations.

The Event Coordinator will serve as an ambassador for the Foundation, representing the organization at community functions, media appearances, and partner events to raise awareness and support for pediatric cancer patients and their families. Responsibilities include planning, coordinating, and executing both large-scale signature fundraising events and smaller community activities aimed at meeting and exceeding revenue goals, excluding specific Motorsports events or the Hit It for Hatch program. The role requires managing all aspects of event production—from logistics, venue and vendor management to volunteer coordination and post-event reporting.

Further, the coordinator will manage in-kind food and drink donations that support both events and family programming. The position plays a vital role in fostering community relations by building and maintaining partnerships with local businesses, civic groups, and corporate partners. Collaboration with various internal teams such as Volunteer Services, Marketing, and Programs is essential to ensure cohesive event messaging and branding, as well as donor engagement.

Additionally, the Event Coordinator is responsible for budget development and management, tracking event expenses, revenues, and returns on investment. Proficiency with the CRM fundraising platform Bloomerang is required, facilitating data accuracy and timely donor and participant information management. Strategic growth initiatives are also central to the role, with the coordinator identifying innovative event concepts, partnership opportunities, and outreach strategies to broaden the Foundation’s community reach and enhance donor participation.

Ideal candidates will possess a Bachelor’s degree, strong interpersonal and multitasking skills, and a passionate commitment to the Foundation's mission. Physical requirements include the ability to walk, bend, lift up to 25 pounds, and flexibility to work weekends or evenings as needed. Valid driver’s license and capability for regional travel are necessary. Candidates undergo thorough credit and criminal background checks.

By joining the Austin Hatcher Foundation, the Event Coordinator will play a pivotal role in not only promoting the Foundation’s impactful services but also in fostering a supportive community environment. This role offers a unique opportunity to contribute meaningfully to the lives of children and families battling pediatric cancer while developing a rewarding career in nonprofit event coordination and fundraising.