Position: Administrative and Events Associate
About: The Administration and Events Associate supports the Common Spaces department at Harvard University, including various spaces such as Smith Campus Center, Science Center Plaza, Patio at Lehman Hall, and the Porch at Memorial Church. This role involves triaging requests and inquiries, processing meeting requests, updating event schedules, creating signage, and providing general event support. The position also handles administrative tasks like accounts payable, furniture maintenance, scheduling, and space reporting under the supervision of the Associate Director of Common Spaces.
Requirements: Business experience beyond high school with three or more years of event scheduling, administrative office work in an education or hospitality setting. Education beyond high school may count towards experience.
Benefits: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary caregivers, Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date, Work/Life and Wellness: Child and elder/adult care resources including on-campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more, Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service, Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools, Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions, Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning, Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more, Harvard Facilities Access, Discounts, and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston
