Events Planner I

Dallas, TX, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

remote work

flexible schedule

Professional Development

Collaborative environment

Job Description

HighLevel is a leading cloud-based, all-in-one white-label marketing and sales platform that serves marketing agencies, entrepreneurs, and businesses globally. With a robust community of over 2 million users ranging from small businesses to enterprises, HighLevel empowers its clients to enhance their digital presence and accelerate growth through innovative tools and services. The platform handles extraordinary volumes of data and activities, processing over 15 billion API hits and managing more than 2.5 billion message events daily. It operates across five databases managing 470 terabytes of data, coordinates over 250 microservices, and supports over 1 million domain names, making it a highly scalable and reliable solution for marketing professionals and business owners alike.

HighLevel embraces a remote-first culture with a diverse team of over 2000 professionals spread across more than 15 countries. The company fosters a collaborative and creative work environment where innovation thrives, and employees are encouraged to contribute ideas and make a meaningful impact. HighLevel is committed to building not only advanced software but also a vibrant global community focusing on excellence, teamwork, and personal growth.

The Event Planner role at HighLevel is a critical, dynamic position responsible for the end-to-end planning and execution of a variety of events, including conferences, seminars, workshops, corporate events, and events sponsored by HighLevel itself. The role requires meticulous attention to detail, strong organizational skills, and the ability to coordinate multiple logistical elements such as vendor management, catering, audio-visual support, transportation, and much more. The Event Planner will work closely with internal stakeholders from marketing, communications, and operations departments to develop detailed event plans aligned with strategic business objectives.

This position demands a proactive individual who can manage event budgets, develop timelines, delegate tasks efficiently, and solve problems in real time. The planner will also be responsible for enhancing booth experiences by engaging attendees, fostering meaningful conversations, and promoting the HighLevel brand at events. Travel comprises about 20-30% of the role, including occasional weekend availability during corporate events. Physical requirements include the ability to lift up to 50 pounds and participate in event setup and breakdown activities.

The Event Planner position is perfect for a detail-oriented, proactive professional eager to play a vital part in delivering memorable event experiences while supporting HighLevel's growing reputation and community. This role offers an exciting opportunity to work in a global, innovative company where teamwork and creativity drive success. The role requires occasional presence in the Dallas office as per event schedules, emphasizing flexibility and collaboration. Candidates with a background in event management, marketing, or related fields with experience using virtual and hybrid event platforms are highly desirable.

Job Requirements

Must be available to work and attend meetings during regular business hours Monday through Friday, 9:00 am - 5:00 pm CST
Work availability, hours, and days change when attending events
Ability to travel 20-30 percent including some weekends
Ability to lift up to 50 pounds and stand for prolonged periods
Bachelor’s degree preferred but not required
1-2 years experience in event planning or related field
Proficiency in event management software and Microsoft Office Suite
Strong organizational skills
Excellent communication skills
Proactive and accountable work ethic

Job Qualifications

Bachelor's degree in Event Management, Marketing, or related field preferred
1-2 years of experience in event planning, marketing, or customer relations
Experience with virtual and hybrid event platforms
Proficiency in event management software and Microsoft Office Suite
Strong organizational and project management skills
Ability to manage multiple events simultaneously
Proven ability to work independently
Problem-solving and conflict management skills
Proactive, accountable, and eager to learn
Excellent verbal and written communication skills
Ability to lift and move event supplies and equipment

Job Duties

Plan and execute diverse events independently including conferences, seminars, workshops, corporate events, and HighLevel sponsored events
Travel as required 20-30 percent including occasional weekends
Engage with attendees at events to promote the HighLevel brand and generate leads
Collaborate with stakeholders to define event objectives and outcomes
Develop comprehensive event plans with timelines, budgets, and task lists
Manage logistics including supply packing/shipping, catering, audio-visual support, and transportation
Negotiate and manage vendors, venues, and service providers
Delegate tasks and provide real-time problem-solving
Assist with event setup and dismantling including lifting up to 50 lbs and prolonged standing
Coordinate with internal teams for seamless event execution
Conduct post-event evaluations, analyze data, and compile reports
Maintain flexibility to work in the Dallas office as needed
Bring a collaborative and professional attitude at events