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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Dental Insurance
Vision Insurance
Retirement Plan
Professional Development
Employee wellness programs
Job Description
IDEOlogy Health is a privately held medical media and education company based in the United States that is revolutionizing the way medical education is delivered and received. As an integrated communication partner, IDEOlogy Health provides a comprehensive array of products, services, education, and research tailored specifically for healthcare professionals and industry scientists. The company has rapidly become a trusted and sought-after resource for physicians by continuously innovating and enhancing the quality of healthcare communication. IDEOlogy Health is experiencing unprecedented growth as its products deliver significant value to all stakeholders, positioning it as a key player in the health education sector.Show More
Job Requirements
- Bachelor's degree
- 1-2 years of proven experience in a similar role
- strong project management skills
- experience managing third-party vendors and negotiating contracts
- exceptional attention to detail
- strong organizational skills
- excellent written and verbal communication skills
- ability to collaborate with internal and external stakeholders
- flexibility to adapt to changing environments and priorities
- ability to work well under pressure
- critical thinking and problem-solving abilities
- willingness and ability to travel 30-40% annually
- proficiency in Microsoft products, Zoom, Survicate, Slido, and Asana preferred
- ability to lift up to 30 pounds occasionally
- ability to walk and stand for extended periods
- ability to bend, twist, and reach during events
- flexibility to work occasional evenings and weekends
- hybrid work environment with location in greater Austin area
Job Qualifications
- Bachelor's degree
- 1-2 years of experience in event coordination or similar role
- strong project management skills
- experience managing third-party vendors and negotiating contracts
- exceptional attention to detail and organizational skills
- excellent written and verbal communication skills
- ability to collaborate effectively with stakeholders
- flexibility and adaptability in a dynamic environment
- ability to work independently and within a team
- critical thinking and problem-solving skills
- proficiency in Microsoft Office, Zoom, and Asana preferred
- ability to travel 30-40% annually
Job Duties
- Ensures successful execution of conference initiatives including room setups, food and beverage, audio visual, room block management, registration, and sponsor coordination
- Serves as liaison with hotels for room lists and monitoring room pickup reports
- Sources and negotiates with vendors and suppliers for attendee promotional items
- Assists with coordinating faculty participation including registration, travel, hotel accommodations, and presentation logistics
- Communicates event information to sponsors and exhibitors
- Manages sponsor and exhibitor participation and coordinates production of sponsor deliverables
- Manages production and onsite execution of conference signage and branding elements
- Collaborates with departments and stakeholders to gather event details and provide updates
- Utilizes organizational tools to manage event timelines and tasks
- Provides white-glove service to attendees, faculty, and sponsors
- Reviews conference documents for consistency
- Creates onsite logistical documents such as Know Before You Go and Staffing Guides
- Supports tactical activities such as preparing badges and registration lists
- Manages operational delivery of in-person, virtual, and hybrid events including pre-planning, execution, and post-event follow-up
- Oversees site selection, contract negotiation, F&B planning, A/V coordination, vendor management, budget reconciliation, material shipping, and event documentation
- Demonstrates leadership and communication within cross-functional teams
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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