Events Services Coordinator

The Henry B. Gonzalez Convention Center, located in San Antonio, Texas, is a prominent event venue known for hosting a wide array of events including conventions, shows, meetings, concerts, galas, and exhibitions. As a key facility managed by the City of San Antonio, it plays a crucial role in supporting local and regional events by providing comprehensive event management services and top-tier facilities. The center is committed to ensuring that each event is executed seamlessly, offering expert coordination, excellent customer service, and professional event setup tailored to the unique needs of its clientele. With a central location at 900 E. Market Street, it serves as a hub for business and cultural activities within the city. The employment opportunity at the Henry B. Gonzalez Convention Center is for an Event Coordinator position. This role is primarily office-based but requires a flexible work schedule that includes days, nights, weekends, rotating shifts, and holidays to accommodate the dynamic needs of the events hosted. Under direction, the Event Coordinator is responsible for planning and coordinating events by working closely with customers to organize set-up requirements and contracted services within the City facilities. The position may also involve functional supervision over assigned staff, providing leadership and guidance to ensure smooth operation. The Event Coordinator ensures that all facilities are prepared and available according to the specific requirements of each event. This involves coordinating with various service providers, including caterers, decorators, audio-visual technicians, and stagehands, to deliver a fully equipped and prepared event environment. Compliance with health and safety regulations is a fundamental aspect of the job, ensuring that events are conducted safely and in accordance with all city guidelines. The role requires preparing reports, composing correspondence, and assisting in the collection of billing charges related to events. Additionally, the Event Coordinator actively promotes the facility by meeting with convention executives and planners to attract future events and conducting tours to showcase the venue’s space and capabilities. This position is integral to maintaining the high standards of service and operational efficiency expected at the Henry B. Gonzalez Convention Center. Ideal candidates will have a Bachelor’s degree from an accredited college or university and experience managing multiple events and high-level projects simultaneously. Knowledge of accounting principles, contractor guidelines, city policies, and strong skills in communication and coordination are essential to succeed in this role. The position demands a proactive individual capable of managing diverse logistical challenges and providing outstanding customer service, ensuring every event held at the venue meets or exceeds expectations. This comprehensive role offers an exciting opportunity for professionals passionate about event management and eager to contribute to one of San Antonio’s premier event destinations.