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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $43,200.00 - $72,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Travel reimbursement
Job Description
Our company is a leading event management organization based in Orlando, Florida, specializing in creating unforgettable experiences through meticulously planned conventions, conferences, and large-scale events. We pride ourselves on delivering exceptional event services tailored to meet the unique needs of our diverse clientele. With a reputation for excellence in creativity and logistical execution, our team is dedicated to ensuring every event runs smoothly from conception to completion. We firmly believe that successful event planning hinges on a combination of strong organizational skills, strategic vendor relationships, and an innovative approach to problem solving, all with the ultimate goal of exceeding attendee... Show More
Job Requirements
- At least five years of experience in event planning and coordination for conventions, conferences, or large-scale events
- Proven experience in vendor management, including sourcing and negotiating contracts
- Proficiency in Microsoft Office Suite
- Exceptional organizational and time management skills
- Strong attention to detail and problem-solving abilities
- Ability to perform well under pressure and adapt to changing circumstances
- Excellent interpersonal skills to identify client needs and provide creative solutions
- Willingness to travel extensively and manage transportation logistics as needed
Job Qualifications
- At least five years of experience in event planning and coordination for conventions, conferences, or large-scale events
- Proven experience in vendor management, including sourcing and negotiating contracts
- Proficiency in Microsoft Office Suite
- Exceptional organizational and time management skills
- Strong attention to detail and problem-solving abilities
- Ability to perform well under pressure and adapt to changing circumstances
- Excellent interpersonal skills to identify client needs and provide creative solutions
Job Duties
- Plan and oversee multiple events at different stages of development, ensuring all timelines are met
- Conduct research to identify suitable venues, vendors, and event concepts, securing necessary contracts and documentation
- Manage the logistics of live, hybrid, and virtual events, including venue selection, vendor coordination, and scheduling
- Collaborate with internal teams to define event objectives, attendee lists, and required materials
- Build and maintain relationships with suppliers, sponsors, and performers to ensure high-quality execution
- Monitor production schedules and ensure deliverables are completed on time
- Prepare and distribute event materials, such as agendas, presentations, and promotional items, while ensuring adequate supplies are onsite
- Track budgets, reconcile expenses, and provide financial oversight for all events
- Provide onsite and virtual support during events, including setup, guest experience management, and post-event teardown
- Evaluate event performance, gather participant feedback, and compile reports on outcomes
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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