Job Overview
Employment Type
Full-time
Compensation
Salary
Range $43,200.00 - $72,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Travel reimbursement
Job Description
Our company is a leading event management organization based in Orlando, Florida, specializing in creating unforgettable experiences through meticulously planned conventions, conferences, and large-scale events. We pride ourselves on delivering exceptional event services tailored to meet the unique needs of our diverse clientele. With a reputation for excellence in creativity and logistical execution, our team is dedicated to ensuring every event runs smoothly from conception to completion. We firmly believe that successful event planning hinges on a combination of strong organizational skills, strategic vendor relationships, and an innovative approach to problem solving, all with the ultimate goal of exceeding attendee expectations.
We are currently seeking an experienced Event Planner/Coordinator to join our dynamic team. This role requires a professional with a proven track record of overseeing the planning and execution of complex events, including live, hybrid, and virtual formats. The successful candidate will be responsible for managing multiple events at various stages, ensuring that timelines, budgets, and client objectives are consistently met. Responsibilities include identifying suitable venues and vendors, securing contracts, managing logistics, and collaborating with internal teams to define clear event goals. Additionally, this role demands strong financial oversight capabilities to monitor budgets and reconcile expenses accurately.
The ideal candidate will bring a minimum of five years of experience in event planning with a focus on conventions, conferences, or other large-scale functions. They must have proven expertise in vendor management and contract negotiation, alongside proficiency in Microsoft Office Suite. Exceptional organizational abilities and attention to detail are essential to effectively juggle multiple challenging projects simultaneously and ensure flawless event execution. Strong interpersonal skills are crucial for understanding client needs and delivering creative solutions that elevate the attendee experience. Flexibility and adaptability are equally important, as the planner must gracefully handle pressure and adjust plans based on evolving event circumstances. Willingness to travel extensively and coordinate transportation and logistics as required are key aspects of this role.
The Event Planner/Coordinator position offers a competitive salary ranging from USD 43,200 to USD 72,000 annually, reflecting the candidate’s level of experience and proficiency. This opportunity is ideal for a seasoned professional seeking to contribute to a reputable event management company renowned for its commitment to excellence and client satisfaction. Join us and be part of a vibrant team that values innovation, collaboration, and the art of delivering memorable event experiences through impeccable planning and coordination.
We are currently seeking an experienced Event Planner/Coordinator to join our dynamic team. This role requires a professional with a proven track record of overseeing the planning and execution of complex events, including live, hybrid, and virtual formats. The successful candidate will be responsible for managing multiple events at various stages, ensuring that timelines, budgets, and client objectives are consistently met. Responsibilities include identifying suitable venues and vendors, securing contracts, managing logistics, and collaborating with internal teams to define clear event goals. Additionally, this role demands strong financial oversight capabilities to monitor budgets and reconcile expenses accurately.
The ideal candidate will bring a minimum of five years of experience in event planning with a focus on conventions, conferences, or other large-scale functions. They must have proven expertise in vendor management and contract negotiation, alongside proficiency in Microsoft Office Suite. Exceptional organizational abilities and attention to detail are essential to effectively juggle multiple challenging projects simultaneously and ensure flawless event execution. Strong interpersonal skills are crucial for understanding client needs and delivering creative solutions that elevate the attendee experience. Flexibility and adaptability are equally important, as the planner must gracefully handle pressure and adjust plans based on evolving event circumstances. Willingness to travel extensively and coordinate transportation and logistics as required are key aspects of this role.
The Event Planner/Coordinator position offers a competitive salary ranging from USD 43,200 to USD 72,000 annually, reflecting the candidate’s level of experience and proficiency. This opportunity is ideal for a seasoned professional seeking to contribute to a reputable event management company renowned for its commitment to excellence and client satisfaction. Join us and be part of a vibrant team that values innovation, collaboration, and the art of delivering memorable event experiences through impeccable planning and coordination.
Job Requirements
- At least five years of experience in event planning and coordination for conventions, conferences, or large-scale events
- Proven experience in vendor management, including sourcing and negotiating contracts
- Proficiency in Microsoft Office Suite
- Exceptional organizational and time management skills
- Strong attention to detail and problem-solving abilities
- Ability to perform well under pressure and adapt to changing circumstances
- Excellent interpersonal skills to identify client needs and provide creative solutions
- Willingness to travel extensively and manage transportation logistics as needed
Job Qualifications
- At least five years of experience in event planning and coordination for conventions, conferences, or large-scale events
- Proven experience in vendor management, including sourcing and negotiating contracts
- Proficiency in Microsoft Office Suite
- Exceptional organizational and time management skills
- Strong attention to detail and problem-solving abilities
- Ability to perform well under pressure and adapt to changing circumstances
- Excellent interpersonal skills to identify client needs and provide creative solutions
Job Duties
- Plan and oversee multiple events at different stages of development, ensuring all timelines are met
- Conduct research to identify suitable venues, vendors, and event concepts, securing necessary contracts and documentation
- Manage the logistics of live, hybrid, and virtual events, including venue selection, vendor coordination, and scheduling
- Collaborate with internal teams to define event objectives, attendee lists, and required materials
- Build and maintain relationships with suppliers, sponsors, and performers to ensure high-quality execution
- Monitor production schedules and ensure deliverables are completed on time
- Prepare and distribute event materials, such as agendas, presentations, and promotional items, while ensuring adequate supplies are onsite
- Track budgets, reconcile expenses, and provide financial oversight for all events
- Provide onsite and virtual support during events, including setup, guest experience management, and post-event teardown
- Evaluate event performance, gather participant feedback, and compile reports on outcomes
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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