Event Manager

The University of Wisconsin-Madison is a prestigious public research university renowned for its commitment to academic excellence, diversity, and community engagement. Among its distinguished programs, the College of Agricultural and Life Sciences hosts the Food Sciences Department, home to the iconic Babcock Dairy. Established in 1951, Babcock Dairy has become a celebrated producer of high-quality ice cream and cheese products, serving the local community while supporting the department’s mission of excellence in food science education and innovation. The university fosters a welcoming and inclusive environment that values diversity as a source of strength and creativity, encouraging individuals from all backgrounds to contribute their unique talents and experiences.

The Event Manager position within Babcock Dairy is a pivotal role responsible for the meticulous planning, coordination, and execution of over 100 diverse events each year both on and off campus. These events range from scoop shops at athletic games to community markets featuring Babcock Dairy products, each requiring exceptional organizational skills and comprehensive oversight. As the primary on-site leader, the Event Manager ensures that every event complies with food safety, health regulations, and university policies while delivering outstanding customer service. The role demands a visible physical presence during events to supervise student employees, manage product quality and inventory, and guarantee a seamless experience from setup to teardown.

This full-time, on-site position requires a dynamic individual capable of managing multiple events in a single day with strong project management and multitasking abilities. The Event Manager works closely with university health inspectors, internal event partners, and the broader Babcock Dairy team to maintain high standards and resolve real-time challenges effectively. Responsibilities include securing event spaces, managing vendor relationships, negotiating contracts, establishing budgets, ordering supplies, and ensuring compliance with OSHA and PCI payment security standards. Additionally, the position involves logistical preparations such as equipment checks, product transportation, and coordination of off-campus event travel.

Candidates must possess solid knowledge of food safety regulations and demonstrate proven supervisory experience in a fast-paced environment. Certification such as ServSafe Food Manager is required within six months of hire, alongside eligibility for UW-Madison Driver Authorization. The position also requires physical stamina to stand for extended periods, lift heavy weights, and handle demanding on-site logistics. Compensation starts at a minimum of $60,000 annually, commensurate with experience, with comprehensive benefits including vacation, paid time off, health and dental insurance, retirement plans, and more. This role provides a challenging yet rewarding opportunity to contribute directly to Babcock Dairy's continued success and the vibrant university community. Full job benefits and further details can be found on the University of Wisconsin’s benefits webpage.