Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $50,000.00
Work Schedule
Standard Hours
Flexible
Benefits
Ichra reimbursements
retirement plan with company match
Work from home
Flex schedules
Professional growth opportunities
Job Description
Momentum Association Management is a dynamic and modern association management company designed to provide flexible, high-quality support to associations without the constraints of traditional models. As a start-up, Momentum embraces a fast-paced and growth-oriented culture that values professionalism, trust, and a client-first mentality. The company is committed to helping associations thrive by delivering comprehensive administrative, membership, and meeting support across a diverse portfolio of clients. With an emphasis on evolving benefits and a flexible working environment, Momentum offers team members meaningful work with opportunities for personal and professional development.
The Association Coordinator role at Momentum Association Management is an exciting opportunity for a highly organized and service-oriented professional who enjoys variety and thrives in a fast-moving environment. This position focuses significantly on meeting and event coordination, encompassing planning and supporting board and committee meetings, webinars, educational programs, and annual conferences from start to finish. Coordinators are integral to the smooth functioning of client associations by managing day-to-day operations, membership services, and meeting logistics. This relieves client Executive Directors and senior staff, enabling them to concentrate on strategic initiatives, governance, and growth.
This role offers genuine flexibility, allowing for remote work with core online hours and on-site support as needed for events. Salaries range from $50,000 to $65,000 annually with a clear path for advancement as Momentum’s portfolio expands. The company fosters a collaborative environment where team members work directly with founders and various teams, gaining hands-on experience across multiple client projects. The ideal candidate embodies Momentum’s culture of putting clients first, displaying reliability, comfort with ambiguity, direct and respectful communication, and a growth mindset.
Coordinators at Momentum are responsible for managing multiple priorities across clients, ensuring consistent, high-quality service. The role involves coordinating logistics for various meetings and events, handling registration and communications, supporting speakers and sponsors, building meeting agendas and schedules, and assisting with budget tracking and vendor coordination. Additionally, the Coordinator maintains members’ records, responds to inquiries, supports membership engagement initiatives, and provides day-to-day administrative support such as managing inboxes, preparing materials, and tracking expenses. This position also plays a crucial role in continuous improvement efforts by collaborating with internal teams to refine systems and processes tailored to each client’s unique needs.
Joining Momentum means embracing a culture that values mission alignment with associations and nonprofits, professional judgment, discretion, and respect for time—both your own and others’. For those passionate about growing their expertise in meetings and events and contributing to the growth of a thriving start-up, this role provides an ideal platform. Momentum’s flexible schedules, evolving benefits, and retirement plan with a company match are designed to support long-term career success. If you’re ready to be part of a dedicated team focused on fostering association success through innovation and exceptional service, the Association Coordinator role at Momentum Association Management awaits your unique talents.
The Association Coordinator role at Momentum Association Management is an exciting opportunity for a highly organized and service-oriented professional who enjoys variety and thrives in a fast-moving environment. This position focuses significantly on meeting and event coordination, encompassing planning and supporting board and committee meetings, webinars, educational programs, and annual conferences from start to finish. Coordinators are integral to the smooth functioning of client associations by managing day-to-day operations, membership services, and meeting logistics. This relieves client Executive Directors and senior staff, enabling them to concentrate on strategic initiatives, governance, and growth.
This role offers genuine flexibility, allowing for remote work with core online hours and on-site support as needed for events. Salaries range from $50,000 to $65,000 annually with a clear path for advancement as Momentum’s portfolio expands. The company fosters a collaborative environment where team members work directly with founders and various teams, gaining hands-on experience across multiple client projects. The ideal candidate embodies Momentum’s culture of putting clients first, displaying reliability, comfort with ambiguity, direct and respectful communication, and a growth mindset.
Coordinators at Momentum are responsible for managing multiple priorities across clients, ensuring consistent, high-quality service. The role involves coordinating logistics for various meetings and events, handling registration and communications, supporting speakers and sponsors, building meeting agendas and schedules, and assisting with budget tracking and vendor coordination. Additionally, the Coordinator maintains members’ records, responds to inquiries, supports membership engagement initiatives, and provides day-to-day administrative support such as managing inboxes, preparing materials, and tracking expenses. This position also plays a crucial role in continuous improvement efforts by collaborating with internal teams to refine systems and processes tailored to each client’s unique needs.
Joining Momentum means embracing a culture that values mission alignment with associations and nonprofits, professional judgment, discretion, and respect for time—both your own and others’. For those passionate about growing their expertise in meetings and events and contributing to the growth of a thriving start-up, this role provides an ideal platform. Momentum’s flexible schedules, evolving benefits, and retirement plan with a company match are designed to support long-term career success. If you’re ready to be part of a dedicated team focused on fostering association success through innovation and exceptional service, the Association Coordinator role at Momentum Association Management awaits your unique talents.
Job Requirements
- 1-3+ years of relevant experience in association management, nonprofit administration, meetings and events, or administrative support
- strong organizational and time-management skills
- excellent written and verbal communication skills
- high attention to detail
- proficiency with Microsoft 365
- ability to work independently in a remote or hybrid environment
- willingness to grow expertise in meeting and event management
Job Qualifications
- 1-3+ years of experience in association management, nonprofit administration, meetings and events, or administrative support
- strong organizational and time-management skills with the ability to juggle multiple priorities and clients
- excellent written and verbal communication skills
- high attention to detail and follow-through
- proficiency with Microsoft 365 including Outlook, Word, Excel, Teams
- comfort working independently in a remote or hybrid environment
- interest in meeting and event management with a willingness to grow in this area
- experience coordinating meetings, webinars, or conferences virtual and/or in-person preferred
- familiarity with event registration or virtual meeting platforms such as Zoom Webinars, Cvent, or similar preferred
- familiarity with association management systems or membership databases such as MemberClicks, YourMembership, TradeWing preferred
- experience with project management tools like Monday.com preferred
- comfort learning new technologies on the go
- experience supporting boards, committees, or volunteer leaders preferred
- experience working with multiple organizations or clients simultaneously preferred
Job Duties
- coordinate logistics for board meetings, committee meetings, webinars, and educational programs across multiple clients
- set up and manage event registration, attendee communications, confirmations, and reporting using association and event platforms
- coordinate speakers, presenters, sponsors, and exhibitors, tracking deadlines, materials, and approvals
- build and maintain agendas, run-of-show documents, and meeting timelines to keep events on track
- set up and support virtual meetings and webinars including rehearsals and live production assistance
- provide on-site support for annual meetings and conferences as needed, including registration, signage, materials, and attendee services
- track continuing education credits, evaluations, and post-event surveys, and compile post-event reports
- support meeting and event budget tracking, vendor coordination, and basic RFP and contract logistics
- maintain accurate member records in association management systems
- respond to member inquiries regarding benefits, status, and engagement opportunities
- generate membership reports and support retention and engagement initiatives
- assist with membership communications, including emails and announcements
- provide day-to-day administrative support for multiple association clients
- manage shared inboxes and respond to routine member, volunteer, and stakeholder inquiries
- prepare correspondence, agendas, meeting materials, and reports
- maintain accurate digital filing systems and shared workspaces
- support contract administration, basic invoicing, and expense tracking as assigned
- prepare regular client KPI dashboards
- manage competing priorities across multiple clients while maintaining attention to detail and deadlines
- coordinate with Momentum team members to ensure consistent, high-quality service delivery
- follow standardized processes while adapting to each client’s culture and needs
- contribute to the continuous improvement of internal systems and workflows
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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