Corporate Event Planner

SPOON Events, a Catalyst MXE company, is a renowned event management firm specializing in delivering exceptional corporate and client-facing events. With its headquarters located in Rochester, NY, SPOON Events has established itself as a leader in the event planning industry by consistently providing innovative, well-organized, and memorable experiences for clients across various sectors. The company prides itself on its dedication to quality, precision, and customer satisfaction, making it a trusted partner for businesses aiming to create impactful events that resonate with their audiences and achieve strategic objectives.

SPOON Events operates within the dynamic environment of Catalyst MXE, a global network known for its expertise in live event solutions, marketing, and experiential creativity. This affiliation further strengthens SPOON Events’ ability to leverage industry best practices, cutting-edge technology, and a broad network of resources that drive the success of each project undertaken. The company’s commitment to excellence and attention to detail ensures that every event—from intimate client meetings to large-scale corporate gatherings—is flawlessly executed, tailored to meet unique client needs, and aligned with organizational goals.

The Corporate Event Planner role at SPOON Events is a pivotal position responsible for the end-to-end management of corporate events. This full-time position located in Rochester, NY, offers a competitive salary range of $60,000 to $65,000 annually and a comprehensive benefits package, including health, dental, vision coverage, a 401(k) plan, and paid time off. The role requires a professional adept at managing complex event logistics, vendor relations, budgets, and timelines while delivering superior experiences that reflect the company’s standards of excellence.

In this role, the Corporate Event Planner will work closely with clients and internal teams to fully understand event objectives, scope, and requirements. The planner manages all phases of event production—starting from concept development, progressing through meticulous planning and vendor coordination, and culminating in post-event evaluation and reporting. Key responsibilities include developing detailed project plans, managing budgets, securing venues, coordinating catering, décor, audio-visual support, transportation, and staffing. The planner serves as the central point of contact for all involved parties, ensuring smooth communication and seamless execution.

Successful candidates must demonstrate strong organizational skills, an ability to handle multiple projects simultaneously, and a proactive approach to anticipating client and event needs. Collaboration with various teams within SPOON Events and external partners is essential, balancing independent work with teamwork to meet strict deadlines and high-quality standards. The position demands agility and problem-solving skills to resolve issues promptly during event execution, ensuring client satisfaction and brand integrity.

Moreover, this role requires occasional travel up to 10% of the time to oversee event sites and firsthand manage operations. Flexibility in work hours, including the possibility of evenings or weekends, is necessary to accommodate event schedules. Preferences for candidates include a bachelor’s degree in Hospitality, Event Planning, or related fields, along with project management experience and proven expertise in handling vendor contracts and financial oversight.

Overall, the Corporate Event Planner at SPOON Events is a challenging yet rewarding position for professionals seeking to advance their careers in event management within a supportive and innovative company environment. The role is designed for a detail-oriented, client-focused individual who thrives on creating memorable events that drive business success and elevate client experiences.