Event Coordinator

Sycamore Golf Club is a prestigious and scenic golf facility renowned for its exceptional course and welcoming atmosphere. As a focal point for both golf enthusiasts and event hosts, the club offers a unique blend of recreational and social experiences in a picturesque setting. Sycamore Golf Club prides itself on delivering first-class hospitality and outstanding services to its members and guests. The club operates with a commitment to excellence, providing beautifully maintained grounds, top-tier amenities, and professional staff dedicated to ensuring every visit is memorable. The club is a popular venue for a variety of events, including weddings, golf tournaments, corporate functions, banquets, and member-only gatherings, attracting clients seeking a versatile and elegant event location. As a community-centric establishment, Sycamore Golf Club continually strives to enhance the overall guest experience through superior service and a comprehensive event program.

The Events Coordinator at Sycamore Golf Club plays a pivotal role in creating and managing extraordinary events across the facility. This full-time position is responsible for overseeing the entire event lifecycle—from initial client inquiries to the final execution of events. The role involves close collaboration with various teams, including the food and beverage department, grounds crew, and pro shop staff, to ensure smooth coordination and exceptional service delivery. The Events Coordinator manages a diverse portfolio of events such as weddings, golf tournaments, banquets, corporate meetings, and club member events. Candidates for this position should be highly organized, personable, detail-oriented, and capable of handling multiple tasks under pressure. Additionally, the role requires availability during evenings, weekends, and holidays, with the flexibility to attend to client needs on short notice.

In this role, the Events Coordinator will own the client relationship, serving as the primary contact throughout the event planning and execution process. Responsibilities include responding to inquiries, conducting site tours, preparing proposals and contracts, and managing deposits and payment schedules. The coordinator develops comprehensive banquet event orders (BEOs) detailing food, beverage, layout, timing, rentals, and staffing requirements. Coordination with outside vendors such as florists, DJs, and photographers is also a critical component of the role. On event days, the coordinator is the on-site point person, directing staff, overseeing setup and breakdown, and resolving issues as they arise to ensure a flawless guest experience. Administrative duties include budget tracking, invoicing, maintaining accurate records in the club's CRM system, and supporting marketing efforts focused on promoting the club's event services.

This role is ideal for someone passionate about hospitality and event management, looking to contribute to a dynamic team in a vibrant resort-like setting. Sycamore Golf Club is committed to providing a supportive work environment and is willing to train the right candidate to grow their skills in event coordination and hospitality management.