Conference and Events Planner

Tampa, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Medical insurance

Dental Insurance

Life insurance

retirement plans

tuition programs

generous leave policies

Employee perks and discounts

Job Description

The University of South Florida (USF) is a distinguished top-ranked public research university located in the Tampa Bay area, serving approximately 50,000 students across campuses in Tampa, St. Petersburg, Sarasota-Manatee, and USF Health. As a major educational institution, USF is renowned for its commitment to innovation, academic excellence, and community impact. It consistently ranks among the top 50 public universities in the United States according to U.S. News & World Report, and it is recognized as the best value university in Florida. USF emphasizes fostering a vibrant academic environment that nurtures growth, creativity, and advancement for both its students and... Show More

Job Requirements

bachelor's degree or equivalent experience as per Florida Senate SB 1310
minimum two years of relevant experience or master’s degree with equivalent experience
ability to work nights and weekends
physical capability to stand, walk, lift, and carry items up to 50 pounds
compliance with employment eligibility requirements
ability to coordinate multiple tasks and manage detailed logistical responsibilities
good communication and interpersonal skills
experience with event budgeting and contract processing

Job Qualifications

bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field
minimum two years of relevant experience
master’s degree with equivalent experience is acceptable
three to five years of event planning experience preferred
experience within higher education or nonprofit organizations preferred
strong budgeting and contract negotiation skills
excellent communication and interpersonal skills
ability to coordinate multiple tasks and manage detailed logistics

Job Duties

plan and organize donor-focused events including stewardship dinners, gift announcements, dedications, and naming ceremonies
coordinate with internal and external stakeholders to ensure seamless event execution
conduct site visits and secure appropriate venues
manage audiovisual needs, entertainment, décor, meal planning, and transportation
oversee volunteer, staff, and student involvement by briefing and assigning roles
advise on event timelines, scripts, and run-of-show schedules
manage event budgets, negotiate contracts, oversee invoicing, and maintain financial documentation

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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