Position: Events Specialist
About: Yale’s newest professional school, the Jackson School of Global Affairs, is a vibrant community of faculty, students, and staff with a growing number of events. The Events Specialist develops, plans, executes, and oversees a wide array of Jackson School events ranging from academic workshops and conferences to community gatherings and graduation ceremonies. The role requires close collaboration with a wide range of internal and external stakeholders, including faculty, students, VIP guests, vendors, and Yale service providers. Responsible for the management, logistical planning, and execution of all events for the Jackson School Dean’s office including public events with visiting dignitaries and school-wide community gatherings. Also works with faculty and plans and executes various events within the wider Jackson School community including academic conferences and workshops. The events may be in-person, hybrid, or virtual. Ensures smooth functioning of events from inception to completion. Manages all pre-event planning. Serves as the main liaison for all event-related activities, including with internal and external service providers, invited guests, attendees, etc. Manages and coordinates all event logistics including venue selection, catering, signage, audio/visual, invitation lists, invitations, programs, and other event materials. Liaises with Jackson School Office of Communications to publicize and promote events. Serves as the main point of contact during events, addressing any issues or emergencies that arise to ensure smooth operations. Represents the school appropriately while interacting with prominent faculty, dignitaries, and other high-level officials. Manages individual budgets for all events. Track expenditures and complete expense reports. Prepare and execute detailed event planning documents including timelines and task lists to effectively track progress of planning requirements. Recommend ongoing improvements for the school’s events, including new potential vendors, venues, and processes. Serves as an expert resource and provides counsel and support on events for all Jackson units. Identifies opportunities to improve Jackson School event-related processes. Develops and recommends best practices for planning and executing events Jackson wide. May perform other duties as assigned.
Requirements: Bachelor’s degree in a related field and three years of related experience; proven ability to work independently and manage multiple projects successfully with little oversight; exceptional verbal and written communication skills; strong interpersonal skills with an ability to work with a variety of people with a high level of tact and diplomacy; sound judgment and decision-making skills; availability during events, occasional early morning, evening, and weekend hours
Benefits: Health insurance, 401(k), Flexible work schedule conducive to work-life balance, Employee discount on food and beverages, Comprehensive health insurance
