Position: ADMINISTRATIVE SERVICES ASSISTANT 2* – 03182025- 66502
About: State of Tennessee is seeking candidates for a staff administrative position at the State Museum in Nashville, TN. This position involves general administrative support for line operations within the State Museum department.
Requirements: Education and Experience: Graduation from an accredited college or university with a bachelor’s degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience; Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years; Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis; OR One year of professional administrative services experience with the State of Tennessee. Necessary Special Qualifications: Positions within the Department of Human Services may require completion of a criminal history disclosure form, release of all criminal history records, submission of a fingerprint sample, and review of status on the Department of Health’s vulnerable persons registry. Overview: Under general supervision, the incumbent will be responsible for staff administrative work in support of line operations and related tasks. Distinguishing Features: This role involves general staff work in administrative services and support of line operations, including budget development, contract negotiation, personnel administration, research, planning, and more. Responsibilities: Staffing Organizational Units; Monitoring and Controlling Resources; Communicating with Persons Outside Organization; Interacting with Computers; Coordinating the Work and Activities of Others; Training and Teaching Others; Guiding, Directing, and Motivating Subordinates; Performing Administrative Activities; Analyzing Data or Information; Documenting/Recording Information; Communicating with Supervisors, Peers, or Subordinates; Getting Information; and Scheduling Work and Activities. Competencies: Written Communications, Learning on the Fly, Time Management, Action Oriented, Business Acumen, Creativity, Customer Focus, Decision Quality, Technical Learning, Self-Knowledge. Knowledge: Administrative and Management, Computers and Electronics, Economics and Accounting, Mathematics, Principles and Methods for Education and Training, Principles and Procedures of Human Resources, Providing Customer Service. Skills: Active Learning and Listening, Coordination of Administrative Activities, Critical Thinking, Equipment Maintenance, Instructing, Judgment and Decision Making, Management of Financial Resources, Management of Personnel Resources, Mathematics, Monitoring, Negotiation, Reading Comprehension, Service Orientation, Social Perceptiveness, Speaking, Time Management, Troubleshooting, Writing. Abilities: Deductive and Inductive Reasoning, Oral Expression and Comprehension, Problem Sensitivity, Selective Attention, Time Sharing, Written Expression and Comprehension. Tools & Equipment: Personal Computer, Telephone, Microfiche, Microfilm, Fax Machine, Printer, Scanner, Copy Machine, Calculator, Retail Sales Equipment. Other Office Related Equipment as Required. TN Driver Standards: Candidates must have a valid driver’s license and a clean driving record with no DUI, reckless driving, license suspension for moving violations, or more than 4 moving violations in the past five years.
