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Job Overview
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
remote work
Professional Development
Travel reimbursement
flexible schedule
Job Description
This position is offered by a leading organization specializing in pharmaceutical meetings and events management. The company operates extensively across the US East Coast and offers remote work options, optimizing flexibility for its team members. This role is a 12-month contract with the potential for extension, indicating a preference for experienced professionals who can demonstrate adaptability and long-term collaboration potential.
As a Meetings and Events Manager, you will play a critical role within the broader Meetings & Events Operations Team, supporting local, regional, and global meetings. The scope of the role spans internal meetings such as Sales Meetings, Train... Show More
As a Meetings and Events Manager, you will play a critical role within the broader Meetings & Events Operations Team, supporting local, regional, and global meetings. The scope of the role spans internal meetings such as Sales Meetings, Train... Show More
Job Requirements
- Bachelor’s degree or equivalent in event management, hospitality management or related field
- 5-8 years of relevant meetings and events management experience
- minimum 3 years in pharmaceutical meeting management
- proficiency in CVent and MS Office software
- ability to manage budgets, contracts and negotiations
- strong organizational and project management abilities
- excellent communication and interpersonal skills
- ability to work under pressure and manage sensitive situations with discretion
- willingness to travel up to 30% for event management
- fluency in English
Job Qualifications
- Bachelor’s degree in event management, hospitality management or related field
- minimum 5-8 years of experience managing meetings up to 250 participants
- at least 3 years of pharmaceutical meeting management experience including advisory boards, investigator meetings and clinical meetings
- good understanding of healthcare professional (HCP) requirements
- proficiency in budget management, forecasting, contract negotiation and cost analysis
- proficient with MS Office (Word, Excel, PowerPoint, Outlook) and CVent event management software
- strong project management skills
- ability to work independently or as part of a team
- highly organized and detail oriented
- excellent communication skills
- ability to handle confidential information discreetly
- proficiency in English reading, writing, and speaking
Job Duties
- Manage and execute meetings and events with participants for up to 250 people for internal meetings such as sales meetings, training sessions, functional meetings and any other internal meeting assigned
- manage external and complex meetings such as commercial, medical and clinical advisory boards, HCP summits, investigator meetings
- manage meeting strategies, sourcing, planning and execution including venue sourcing, hotel negotiations, pre-planning activities, budgeting, on-site event management, post event reconciliation and oversight of meeting planning agencies
- work cross-functionally with compliance, finance, travel and other stakeholders to conduct meetings and events according to policies and processes
- manage meeting budgets, meeting reconciliation, spending and contract documentation within the CVent platform
- support the meetings and events team and client functions in change management for new policies and processes
- ensure all required approvals are in place and adhered to, including HCP spend limits
- manage meeting processes within the CVent platform from sourcing, registration, budget management, TOV reporting, commission collection and meeting reconciliation
- maintain accuracy and compliance for all managed events
- perform assigned tasks related to meetings and events as directed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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