Event & Marketing Operations Coordinator

Lansing, MI, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Hourly

Range $17.00 - $20.00

Work Schedule

Flexible

Weekend Shifts

Benefits

flexible schedule

Paid training

opportunities for growth

Professional Development

Employee Discounts

Health Insurance

Paid Time Off

Job Description

Our company is a dedicated event and marketing organization specializing in delivering exceptional corporate events and marketing strategies. We thrive on creativity, precision, and the art of building lasting client relationships. As a team, we pride ourselves on crafting memorable experiences that truly resonate with our clients and their audiences. Our company operates on a foundation of professionalism, innovation, and responsiveness, ensuring every project we undertake exceeds expectations.

We are currently seeking a dynamic and highly organized Event and Marketing Operations Coordinator for a part-time role with an hourly pay rate between $17.00 and $20.00. This role is fundamental in strengthening our client relations and driving the execution of impactful corporate events from inception to completion. The successful candidate will possess at least two years of experience in corporate event planning and marketing, demonstrating strong sales acumen and customer service excellence.

The Event and Marketing Operations Coordinator will be responsible for generating event sales leads, managing client accounts, and coordinating the various components necessary for successful event delivery. This includes responsibilities such as networking, proposal development, vendor coordination, and on-site management. The role also extends to promoting events through strategic marketing initiatives tailored to enhance event engagement and client satisfaction. Moreover, this position requires a balance between sales-driven focus and meticulous event planning oversight, making it ideal for an individual who takes initiative and excels under pressure.

This part-time position offers an opportunity to work in person, ensuring hands-on involvement with events and client interactions. Additionally, this role demands a flexible schedule that accommodates evening and weekend work hours to align with event timings. The candidate will work closely with both internal teams and external partners to ensure seamless and successful event execution. Core competencies include strong organizational skills, attention to detail, communication expertise, and proficiency in Microsoft Office and CRM platforms.

Joining our team as the Event and Marketing Operations Coordinator means being part of a vibrant environment where creativity meets strategy, and where attention to client needs directly impacts our growth and reputation. This position is essential not only for driving sales and marketing efforts but also for delivering flawless event experiences that leave a lasting impression. We invite proactive individuals who are passionate about events and marketing and who are eager to contribute to our continued success and client satisfaction.

Job Requirements

Minimum of 2 years experience in corporate event planning and marketing
Demonstrated ability in sales and client relationship management
Proficient with Microsoft Office and CRM platforms
Strong communication and negotiation skills
Ability to work flexible hours including evenings and weekends
High organizational and multitasking capabilities
Experience with vendor and client coordination
Ability to manage event logistics and timelines

Job Qualifications

Proven experience in event sales, coordination, or related roles in hospitality or corporate event planning
Strong sales and negotiation skills with the ability to close contracts and drive revenue
Experience in managing event budgets and maximizing ROI
Excellent communication and interpersonal skills
ability to build rapport with clients and vendors
High attention to detail and the ability to multi-task under pressure
Strong organizational skills with the ability to manage timelines, tasks, and deadlines
Proficiency in Microsoft Office, CRM platforms, and event planning tools
Familiarity with hospitality operations, catering, or banquet services is a plus
Knowledge of marketing and promotional strategies related to event engagement
A creative mindset with a passion for delivering unforgettable experiences
Availability to work flexible hours, including evenings and weekends, as needed for events

Job Duties

Proactively generate and qualify new event leads through networking, referrals, and outreach
Serve as the primary point of contact for client inquiries, providing tailored proposals and solutions
Prepare and present sales presentations and proposals to prospective clients
Cultivate strong, long-term relationships with clients to support repeat business and referrals
Upsell value-added services and enhancements that align with client goals and event objectives
Maintain and track a sales pipeline using CRM tools or sales tracking systems
Plan, coordinate, and execute all aspects of events including logistics, timelines, vendor relations, and on-site operations
Collaborate with internal and external teams to ensure seamless event execution
Coordinate vendor contracts, venue agreements, permits, and insurance requirements
Develop event marketing and promotional strategies in collaboration with the marketing team
Oversee event set-up and breakdown, ensuring all details align with client expectations
Provide exceptional guest services and on-site leadership during events
Conduct post-event evaluations and client follow-ups to assess satisfaction and gather feedback
Execute and manage client event marketing
Marketing for company