Event Coordination Specialist. Lansing Move Collective

Lansing, MI, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Travel reimbursement

Professional development opportunities

Flexible work schedule

Job Description

Lansing Move Collective is a dynamic company specializing in coordinating and executing exceptional events that foster community engagement and professional networking. Known for its innovative approach to event planning, the company serves a diverse clientele ranging from corporate teams to external partners, ensuring each event delivers a unique and memorable experience. With a focus on operational excellence and client satisfaction, Lansing Move Collective has established itself as a trusted leader in the event management sector, consistently delivering high-quality services that align with the evolving needs of the market.

The role of an Event Coordination Specialist at Lansing Move Collective is fundamental to the seamless execution of both internal and external events. This position is designed for professionals who are passionate about event planning and possess a strong acumen for logistics and operational details. As an Event Coordination Specialist, you will work closely with senior Event and Attendee Managers, gaining valuable insights into key business drivers, company processes, and stakeholder engagement. This collaboration will allow you to develop a comprehensive understanding of event planning theories and principles while applying them in real-world scenarios.

Your responsibilities will include coordinating a variety of tasks such as vendor onboarding, contract processing, and on-site registration for a range of events, including trade shows. This role demands a high level of prioritization skills and the ability to contribute effectively to team goals. Regular travel, approximately 50 percent of the time, is required, reflecting the hands-on nature of the role and the importance of presence during event execution.

Candidates will have the opportunity to lead planning for smaller Tier 3 events, which serves as a proving ground for developing leadership skills within the event planning domain. Additionally, you will assist with larger initiatives under the guidance of senior team members, ensuring that all events meet the company's high standards and deliver a consistent attendee experience. Your meticulous attention to detail will be critical in maintaining operational accuracy, reviewing attendee manifests, registration data, and hotel rooming lists, as well as managing logistics such as transportation, shipping, setup, and tear-down activities.

This role is ideal for someone looking to deepen their expertise in event coordination while contributing meaningfully to a team focused on excellence and innovation. The Event Coordination Specialist position at Lansing Move Collective offers a stimulating environment where you can grow professionally and make a tangible impact through the successful delivery of diverse events. The emphasis on teamwork, flexibility, and continuous learning make this an engaging opportunity for dedicated event professionals seeking to advance their careers in a vibrant and supportive company culture.

Job Requirements

At least 5 years of relevant event planning or coordination experience
proficiency in Cvent and other event management tools
strong multitasking and organizational skills
excellent communication abilities
basic budget management knowledge
attention to detail
ability to work flexibly under changing priorities
willingness to travel 50% of the time
CMP certification is a plus but not required

Job Qualifications

At least 5 years in event planning, event operations, or coordination roles
proficient in event management, registration, and budgeting tools, particularly Cvent
familiarity with workflows supporting internal and external events and trade shows including contracting, payments, vendor coordination, and logistics
strong ability to manage multiple tasks, timelines, and priorities simultaneously
experience collaborating with vendors and internal teams for contracting and payment processes
exceptional accuracy in managing registration data, attendee lists, rooming lists, and financial documentation
excellent written and verbal communication skills
basic knowledge of event budget tracking and reconciliation
ability to adapt to changing priorities and on-site needs in a dynamic event environment
CMP (Certified Meeting Professional) certification preferred but not mandatory
willingness and ability to travel approximately 50% of the time

Job Duties

Collaborate with senior Event Managers to plan and execute internal and external events
provide additional support for trade shows as needed
lead the planning of smaller Tier 3 events, overseeing logistics from initial planning through on-site execution
research and source event venues, vendors, and gifts
prepare summaries and presentation materials for internal review
coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking following internal policies and timelines
support event registration setup, attendee communication, and on-site registration utilizing event management platforms
review and ensure accuracy of attendee manifests, registration data, and hotel rooming lists
oversee event logistics such as transportation, shipping, setup, tear-down, and on-site operations
travel to events as required
assist Event Managers and Attendee Managers with various phases of event planning, providing flexible and timely event support
help track and report on event budgets, identifying any discrepancies or issues for escalation
collect and organize feedback post-event and assist with reporting and evaluations
facilitate communication between internal teams, vendors, and event partners to ensure seamless event execution