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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Flexible work schedule
Professional development opportunities
hybrid work model
Paid holidays
Retirement Plan
Job Description
Our client is a prestigious leader in the hospitality and event management industry known for delivering high-caliber and sophisticated events tailored to exceed client expectations. Operating primarily in Richmond, Virginia, this company has established itself as a trusted partner for a diverse clientele looking to host exclusive corporate galas, professional conferences, and private functions that leave a lasting impression. With a commitment to excellence, creativity, and meticulous attention to detail, the organization prides itself on providing seamless event management solutions that encompass every stage of the event lifecycle. The company operates within a vibrant sector that values innovation, client satisfaction,... Show More
Job Requirements
- Minimum of 5 years of experience in event planning
- Proven ability to manage complex budgets
- Exceptional organizational and project management skills
- Strong creative vision
- Excellent interpersonal communication skills
- Proficiency in event management software
- Ability to multitask and work under pressure
- Flexibility to work evenings and weekends
- Bachelor's degree in a relevant field preferred
- Certification in event planning is a plus
Job Qualifications
- Minimum of 5 years of experience in event planning with a portfolio showcasing successful execution of large-scale events
- Proven ability to manage complex budgets and negotiate effectively with vendors
- Exceptional organizational and project management skills
- Strong creative vision and a keen eye for detail
- Excellent interpersonal communication and presentation skills
- Proficiency in event management software and MS Office Suite
- Ability to multitask and thrive under pressure in a fast-paced environment
- Flexibility to work evenings and weekends as required by event schedules
- Bachelor's degree in Hospitality Management Marketing Communications or a related field preferred
- Certification from a recognized event planning association is a plus
Job Duties
- Conceptualize and develop creative event themes and concepts
- Manage event budgets ensuring cost-effectiveness and profitability
- Source negotiate with and manage relationships with vendors including caterers decorators AV and entertainment
- Select and secure appropriate venues conducting site visits and evaluations
- Develop detailed event timelines production schedules and run-of-show documents
- Oversee all logistical aspects including staffing registration transportation and accommodation
- Manage event registration processes and attendee communication
- Provide on-site management during events ensuring seamless execution and problem resolution
- Coordinate with clients throughout the planning process providing regular updates and managing expectations
- Conduct post-event evaluations and debriefings to identify areas for improvement
- Maintain a strong network of industry contacts and emerging trends
- Ensure all events adhere to safety regulations and legal requirements
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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