Job Overview
Employment Type
Full-time
Compensation
Salary
Range $35,000.00 - $40,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Job Description
Located in Fort Wayne, IN, this establishment is a reputable venue offering catering and event services designed to create memorable experiences for guests. Known for its dedication to exceptional client service and event management, the company caters to a diverse range of events including private parties, corporate gatherings, and community celebrations. With a strong presence in the local hospitality landscape, this full-time position offers a competitive salary ranging between $35,000 and $40,000 annually, providing a stable career opportunity for professionals passionate about event coordination and client satisfaction.
The role of Event Coordinator is pivotal in ensuring that every client event runs smoothly from initial conception through to completion. The coordinator is responsible for engaging with clients to discuss their specific event requirements, negotiate contracts and pricing, and accommodate guests through catering or party room reservations. Leading the event and catering staff during events is a key responsibility, alongside maintaining communication channels between guests, kitchen staff, and management. The position requires sharp organizational skills to manage event scheduling, anticipate and address potential conflicts — including coordinating with other downtown events such as activities at the Embassy, Grand Wayne Center, and The Clyde Theater — and keep private event spaces and catering services running efficiently.
Additional duties include administrative tasks such as creating and managing gift card submissions, interviewing potential greeters, and training staff on updated procedures. The coordinator must also be hands-on during events, stepping in as needed to assist staff and ensure client satisfaction. Managing catering menus, inventory control, and scheduling interviews for culinary and managerial staff round out this comprehensive role. This position demands a professional, dependable individual with excellent communication skills and the ability to maintain poise under pressure, making it ideal for candidates looking to advance their careers in event management within a lively and dynamic hospitality environment.
The role of Event Coordinator is pivotal in ensuring that every client event runs smoothly from initial conception through to completion. The coordinator is responsible for engaging with clients to discuss their specific event requirements, negotiate contracts and pricing, and accommodate guests through catering or party room reservations. Leading the event and catering staff during events is a key responsibility, alongside maintaining communication channels between guests, kitchen staff, and management. The position requires sharp organizational skills to manage event scheduling, anticipate and address potential conflicts — including coordinating with other downtown events such as activities at the Embassy, Grand Wayne Center, and The Clyde Theater — and keep private event spaces and catering services running efficiently.
Additional duties include administrative tasks such as creating and managing gift card submissions, interviewing potential greeters, and training staff on updated procedures. The coordinator must also be hands-on during events, stepping in as needed to assist staff and ensure client satisfaction. Managing catering menus, inventory control, and scheduling interviews for culinary and managerial staff round out this comprehensive role. This position demands a professional, dependable individual with excellent communication skills and the ability to maintain poise under pressure, making it ideal for candidates looking to advance their careers in event management within a lively and dynamic hospitality environment.
Job Requirements
- Dress will be business professional
- Excellent written and verbal communication
- Proficient in computer skills
- Basic math skills
- Ability to talk on the phone
- Manages stress, deadlines and sudden issues calmly and professionally
- Extremely organized is a must
- Dependable and timely
- Problem-solving skills
- Demonstrates the ability to train and mentor
Job Qualifications
- Excellent written and verbal communication skills
- Proficient computer skills
- Basic math skills
- Strong organizational abilities
- Ability to manage stress, deadlines, and sudden issues calmly and professionally
- Demonstrates ability to train and mentor staff
- Experience in event coordination or hospitality preferred
Job Duties
- Talking to clients about their events and ensuring a happy outcome for the client
- Being able to accommodate guests on caterings and party room reservations
- Leading staff at events/caterings
- Communicate with guests, managers and kitchen staff ensuring every event’s success
- Negotiate with clients on pricing and contracts
- Keep up the productivity and organization of the private rooms and caterings
- Inform the staff of the next two weeks of events at each restaurant meeting
- Relay events in the downtown area that may affect business
- Responsible for creating, mailing, and documenting any gift card submissions
- Conduct the first interview of all potential applicants for greeter positions
- Train all greeters and ensure they are up to date on all new or improved procedures
- Work as a staff member on caterings if there is a shortage
- Be present on all large caterings to ensure the event's success
- Call and schedule interviews for chefs and managers
- Update catering menu as the menu changes
- Keep an inventory of catering products and ensure they are restocked
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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