Event Planner, Promotional Medical Education & Speakers Bureau

MedForce, an IQVIA business, is a recognized leader in providing top-tier medical communication services designed to help life sciences companies effectively connect with healthcare professionals (HCPs) and ultimately improve patient lives. Specializing in support across the entire product life cycle, MedForce serves pharmaceutical and medical device clients by delivering exceptional strategic marketing and educational programs. This unique position enables clients to gain impactful engagement in a highly regulated industry, emphasizing compliance and tailored communication strategies. IQVIA itself is a global powerhouse in clinical research services, commercial insights, and healthcare intelligence, committed to advancing the development and commercialization of innovative medical treatments globally. MedForce operates within this larger framework, bringing unparalleled expertise and resources to the healthcare communications arena.

The role of Event Planner at MedForce is a full-time hybrid position based in Red Bank, United States, offering a competitive salary range from $45,000 to $112,600 annually, reflecting diverse experience levels and qualifications. This position plays a pivotal role within the Meetings and Events team, focusing on the logistical execution of pharmaceutical medical education programs and events. The Event Planner is responsible for coordinating various types of programs, from large-scale symposiums and speaker trainings to small and mid-size advisory boards and 1:1 consulting meetings. These programs are critical in educating healthcare professionals about new products and medical advancements while complying with stringent regulatory policies.

The Event Planner’s core responsibilities encompass a broad spectrum of logistical duties starting from venue research and negotiations, through managing invitations and registration processes, to on-site support and post-event financial reconciliation. The role requires a detail-oriented professional with exceptional organizational skills, capable of handling multiple tasks efficiently while maintaining high standards of professionalism and customer service. Vendor management experience, including collaboration with hotels, destination management companies, and transportation services, is essential to ensure seamless event execution. Moreover, the ability to work collaboratively within a team, liaise with clients, and manage internal and external communications is imperative for success.

This role offers exposure to cutting-edge event management technologies, including proprietary registration platforms like CVENT, Adobe Sign, and virtual meeting platforms, enabling efficient and compliant event delivery in a dynamic healthcare environment. The Event Planner is also expected to travel approximately 25% of the time, sometimes including weekends, which reflects the on-site presence needed to assure event success. Additionally, the hybrid work arrangement requires presence at the Red Bank office two to three days per week, providing flexibility and balance. Candidates must reside within the United States to be eligible for this position.

Working at MedForce means joining an equal opportunity employer that values integrity, honesty, and professionalism. IQVIA’s commitment to a fair hiring process and a diverse work environment ensures all qualified applicants are given consideration regardless of race, color, religion, gender identity, or other protected statuses. This role not only offers competitive compensation but also a comprehensive range of health and welfare benefits alongside incentive plans and bonuses. Seeking an individual eager to take ownership of program success, contribute meaningfully to client satisfaction, and grow within a globally respected company, the Event Planner position at MedForce stands as an excellent opportunity for a driven professional in the life sciences event management field.