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Event Planner, Promotional Medical Education & Speakers Bureau
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $45,000.00 - $112,600.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Incentive Bonuses
Flexible work arrangements
Professional development opportunities
Job Description
MedForce, an IQVIA business, is a recognized leader in providing top-tier medical communication services designed to help life sciences companies effectively connect with healthcare professionals (HCPs) and ultimately improve patient lives. Specializing in support across the entire product life cycle, MedForce serves pharmaceutical and medical device clients by delivering exceptional strategic marketing and educational programs. This unique position enables clients to gain impactful engagement in a highly regulated industry, emphasizing compliance and tailored communication strategies. IQVIA itself is a global powerhouse in clinical research services, commercial insights, and healthcare intelligence, committed to advancing the development and commercialization of innovative medical... Show More
Job Requirements
- High school diploma or equivalent
- Experience in event planning or coordination
- Strong organizational and communication skills
- Ability to manage multiple tasks efficiently
- Experience working with vendors and third party service providers
- Familiarity with registration and event management software
- Willingness to travel approximately 25% of the time
- Residence within the United States required
- Ability to work onsite in Red Bank hybrid schedule
- Ability to complete required biohazard material training
Job Qualifications
- High school diploma or equivalent combination of education and/or work experience required
- Well-developed skills in prioritizing, organizing, decision making, time management, and verbal/written communication
- On-site event coordination and vendor management experience, including third party vendors
- Experience working with hotels, DMCs, and transportation companies
- Proficient in Microsoft Office Suite including Excel, Word, PowerPoint, Outlook
- Experience with industry-specific software such as Adobe Sign, CVENT, and virtual meeting platforms
- Willingness to work within an environment that includes biohazard materials and complete the required training
- Ability to work in a hybrid role with onsite presence at the Red Bank office 2-3 days per week
- Ability to travel up to 25% of the time including occasional weekends
Job Duties
- Support the meeting managers in execution of full-service pharmaceutical medical education programs and conference-related events from inception to completion through reconciliation while ensuring logistical compliance
- Support the planning of different types of pharmaceutical medical educational programs including large scale programs such as speaker trainings, product theatres, symposiums, customer receptions/dinners
- Support the planning of small to mid-size programs such as advisory boards, KOL/HCP engagements, local trainings
- Assist with 1:1 consulting meetings and HCP meals at large medical conventions
- Work with meeting managers on brand management to coordinate delivery of branded materials and signage
- Source venues including research and negotiate hotel venues, meeting space and guest rooms, restaurant venues
- Collaborate with IT/web developers to customize registration websites and electronic communications
- Draft and send approved save the date/invites and confirmations in collaboration with internal and external stakeholders
- Manage registration via event registration platforms such as CVENT or proprietary platforms
- Assist in arranging travel for HCPs including air, ground transportation and hotel rooms
- Merge, print and deliver on-site materials including welcome packs, name badges, tent cards, miscellaneous handouts, agendas
- Select menus and ensure all meals are within client compliance policies
- Adhere to program budget guidelines
- Manage and coordinate distribution of meetings and events team shared meeting material resources
- Travel to meeting locations and assist team with meeting setup, attendee registration/check-in
- Support meeting manager with financial reconciliation of the program to ensure it meets client compliance policies
- Verify final attendee list and cross reference for accuracy
- Process attendee honoraria payment and out of pocket expenses
- Review MedForce onsite team expenses
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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