Conference & Event Planner II - Quick Hire!

Clayton is a respected organization known for its commitment to excellence and community-oriented approach. The company operates with a diverse portfolio of initiatives, focusing on delivering outstanding services while fostering an inclusive and dynamic workplace. Clayton strongly supports employee growth and well-being, emphasizing innovative learning and development methods that drive long-term success for both its staff and the broader community. Its vibrant Home Office campus boasts modern amenities such as an onsite restaurant, fitness facilities, and recreational areas, all designed to promote employee health and engagement. Clayton’s comprehensive wellness programs cover physical, nutritional, social, financial, spiritual, and occupational dimensions, creating a well-rounded culture of work-life balance. Being an equal opportunity employer, Clayton values diversity and inclusion, ensuring a respectful environment free from discrimination for all individuals.

The Conference & Event Planner role at Clayton is essential to delivering a wide variety of events that align with the company’s learning and development mission. This full-time role encompasses managing the full lifecycle of conferences and events, from detailed pre-event planning through to vendor coordination, logistical organization, and flawless onsite execution. The person in this role acts as the primary liaison for participants, facilitators, vendors, and stakeholders, ensuring smooth and effective communication throughout each event. It calls for a proactive and detail-oriented professional who excels in a fast-paced setting, capable of navigating challenges with creative solutions. Collaborating closely with event teams and facilitators, the Conference & Event Planner takes charge of all event logistics, including scheduling, vendor negotiations, transportation arrangements, accommodations, catering services, and audiovisual needs. They are responsible for budget management, invoice processing, contract administration, and tracking project progress and participant details using planning tools like Smartsheet.

The role involves risk anticipation and resolution, conducting pre-event alignment meetings with partners to clarify objectives and expectations, and ensuring the successful delivery of event agendas. The Conference & Event Planner also leads event activities with enthusiasm, creating an engaging atmosphere that fosters participant involvement and collaboration. Strong relationship-building skills are crucial for working across internal business units and external partners, maintaining Clayton’s esteemed brand reputation. With a competitive salary range of $66,495 to $83,115 reflecting experience and qualifications, Clayton offers a flexible benefits package including health, dental, and vision insurance; a 401K program with matching; paid parental leave; tuition reimbursement; Employee Assistance Programs; and paid volunteer time. The position requires flexibility in working hours, including early mornings, late evenings, weekends, and extended days up to 12-16 hours, to ensure impeccable event execution. The chosen candidate will demonstrate a hospitality mindset marked by warmth and energy, exceptional communication abilities, and a servant leadership approach focused on enhancing participant experience. Familiarity with Microsoft products, Smartsheets, and audiovisual technology are essential. This role significantly contributes to the improvement of Clayton’s learning events through feedback and trend analysis, solidifying the company’s community impact and ongoing success.