Special Event Coordinator

Sun Devil Athletics (SDA) is the dynamic athletic department of Arizona State University, located in Tempe, Arizona. SDA operates elite Division I sports programs competing in the prestigious Big 12 conference, striving to rank consistently among the top NCAA Division I athletics programs nationwide. With a comprehensive mission to not only foster athletic prowess but also academic excellence, the department provides student-athletes opportunities for personal growth, community engagement, and a platform to make a positive impact at the university, local community, and global stage. Arizona State University itself is a nationally recognized institution driven by a unique model of higher education that blends academic excellence, innovation, and broad access to education, serving over 100,000 students from across the United States and more than 100 countries. ASU prioritizes diversity, inclusivity, and fostering an environment where all can thrive.

The Special Event Coordinator is a full-time role within Sun Devil Athletics designed to support and coordinate a wide array of special events and athletic venue operations crucial to the department's success. Reporting under administrative guidance, this role is responsible primarily for the management of master scheduling across athletic venues to ensure scheduling precision and resolve conflicts efficiently. This position integrates operational coordination, document preparation, event management, and compliance monitoring aligned with NCAA, Conference, ASU, and Arizona Board of Regents policies. With an annual salary of up to $50,000 depending on experience, this role combines administrative savvy, operational control, and customer relations to deliver seamless special event execution and support to Sun Devil Athletics teams and patrons. Key functions include managing event logistics, vendor relations, budget oversight, contract administration, staffing coordination, and risk management strategies. The Special Event Coordinator will also actively facilitate event operations onsite, address emergent issues, and uphold exceptional standards for the department's high-profile Division I athletic events and related activities. The position requires a flexible work schedule including extended hours, weekends, evenings, and holidays to meet event demands, along with the capacity to work in various environments such as office settings and outdoor venues subject to weather conditions. The role expects strong organizational skills, communication expertise, and the ability to balance multiple simultaneous event priorities effectively. Overall, this position plays a vital role in the continued success and positive reputation of Sun Devil Athletics in the competitive collegiate sports landscape.