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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $66,495.00 - $83,115.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401k plan
Paid parental leave
Tuition Reimbursement
Employee assistance program
Paid Time Off
Job Description
Clayton is a respected organization known for its commitment to excellence and community-oriented approach. With a diverse portfolio of initiatives and a focus on delivering outstanding services, Clayton fosters an inclusive and dynamic workplace that supports employee growth and well-being. The company is dedicated to enhancing learning and development through innovative methods and maintaining a supportive environment for its team members. Known for its vibrant Home Office campus featuring modern amenities such as an onsite restaurant, fitness facilities, and recreational areas, Clayton prioritizes employee health, engagement, and career advancement. It promotes holistic wellness across physical, nutritional, social, financial, spiritual, and... Show More
Job Requirements
- Bachelor's degree in hospitality, event management, or related field preferred
- minimum 3+ years of experience in event production, hospitality, or related field
- exceptional ability to engage audiences and effectively manage large groups
- hospitality mindset
- warm, approachable, and energetic personality
- meticulous attention to detail while maintaining a strong understanding of the bigger picture
- self-starter, adaptable, and capable of making swift, sound decisions in high-pressure situations
- familiarity with MS products, Smartsheets, and basic technology (Bluetooth, AV equipment, microphones)
- excellent problem-solving and critical thinking skills
- demonstrates strong communication skills in both written and spoken formats
- proven capability to excel both autonomously and collaboratively within a team environment
- demonstrates confidence and professionalism when building relationships and networking across all levels of the organization, including senior leadership, to reinforce the established program brand
- servant mindset
- continuously prioritizes the participant's experience
- must be willing to work outside standard business hours including early morning, late evenings, occasional weekends, and long days ranging from 12-16 hours to ensure seamless event execution
Job Qualifications
- Bachelor's degree in hospitality, event management, or related field preferred
- minimum 3+ years of experience in event production, hospitality, or related field
- exceptional ability to engage audiences and effectively manage large groups
- hospitality mindset
- warm, approachable, and energetic personality
- meticulous attention to detail while maintaining a strong understanding of the bigger picture
- self-starter, adaptable, and capable of making swift, sound decisions in high-pressure situations
- familiarity with MS products, Smartsheets, and basic technology (Bluetooth, AV equipment, microphones)
- excellent problem-solving and critical thinking skills
- demonstrates strong communication skills in both written and spoken formats
- proven capability to excel both autonomously and collaboratively within a team environment
- demonstrates confidence and professionalism when building relationships and networking across all levels of the organization, including senior leadership, to reinforce the established program brand
- servant mindset
- continuously prioritizes the participant's experience
- must be willing to work outside standard business hours including early morning, late evenings, occasional weekends, and long days ranging from 12-16 hours to ensure seamless event execution
Job Duties
- Coordinate and manage various facets of logistics with on and off campus events including scheduling, vendor selection, and negotiations, arranging transportation and accommodations, organizing catering and food service details, and overseeing audiovisual setup to deliver a smooth and outstanding experience for all participants
- assists in processing program expenses, invoices, and contracts
- providing ongoing budget tracking and support
- anticipate and mitigate potential risks associated with events, such as safety concerns, logistical challenges, or regulatory compliance issues, demonstrating proactive problem-solving abilities
- maintains and updates the participant master tracking sheet and event project plans within the shared Smartsheet platform
- partner with clients and stakeholders to create innovative event concepts, experiences and cohesive themes that align with their objectives
- continuously looking for, offering constructive feedback, and sharing actionable insights with the senior planner to support ongoing strategic improvements for future events
- hosts comprehensive overview meetings with facilitators, vendors, and stakeholders both internal and external to ensure consensus on event specifics and shared expectations
- attend to participant and facilitator needs and ensure smooth agenda execution
- manage the overall event production including dinners and other evening activities to ensure a high-quality experience for participants
- oversees and attends all events, including managing audiovisual components, coordinating setup and teardown, and addressing technical requirements
- monitor event progress, troubleshooting issues in real time
- responds quickly and effectively to unexpected challenges
- leads event activities by guiding participants and engaging the crowd with an enthusiastic and welcoming demeanor
- empower participants to actively contribute to the event experience, sharing their expertise and perspectives, while demonstrating empathy and sensitivity to diverse viewpoints and experiences
- liaises with external vendors, managing and coordinating all interactions and communications with them
- fosters meaningful connections with Clayton's business unit partners and external stakeholders to enhance and uphold a distinguished brand experience
- disseminate relevant event details including calendar invitations, daily schedules, and menus to participants, facilitators, and other stakeholders
- provides support in preparing, reviewing, and distributing communications as required
- analyze trends and patterns to improve future events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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