HR Clerk Job Description

A female HR clerk with long hair and glasses smiling while sitting in front of her monitor

Human Resource (HR) Clerks assist in sourcing candidates, arrange interviews, organize candidate and employee records and provide administrative and clerical support.

These tasks include creating job ads, performing background checks, facilitating onboarding and offboarding, benefits administration and even payroll-related responsibilities.

By: Jericka Orellano

December 5, 2023

An HR Clerk should be computer-savvy and have excellent communication, interpersonal and organizational skills to manage multiple priorities.

Write your next job post with our free HR Clerk Job Description Template available for download below.

HR Clerk Job Overview

We at [Company Name] are looking for a growth-oriented HR Clerk to join our team.

As a member of our human resources, you will report directly to our [Position Title] and support all areas of HR, administration and employee interactions.

The ideal candidate should be proficient in using computers, office equipment and relevant software (e.g., HRIS or human resources information system), and have proven HR experience.

Salary: $42,000–$47,000/year

Schedule: Full-time, office-based

HR Clerk Duties & Responsibilities

Efficiently manage data entry tasks, ensuring accurate and timely input of employee information into HR systems
Support the recruitment process by coordinating interviews, maintaining candidate records and assisting in onboarding activities
Maintain organized and up-to-date employee records, including personal details, attendance and performance evaluations
Assist in benefits administration, including enrollment processes and addressing employee inquiries related to benefits
Coordinate training programs, from scheduling sessions to tracking attendance and maintaining training records
Handle routine HR inquiries from employees, providing information and assistance on HR policies and procedures
Support payroll processes by collaborating with the payroll team, ensuring accurate employee timekeeping and data validation
Assist in organizing employee engagement initiatives and company events, fostering a positive workplace culture
Manage HR-related documentation, including employment contracts, policy manuals and compliance records
Support employee offboarding processes, conducting exit interviews and ensuring smooth departure procedures
Collaborate with other HR team members on various projects and initiatives, contributing to overall HR efficiency
Stay informed about HR trends and regulations, ensuring compliance with relevant labor laws and industry best practices

HR Clerk Experience Requirements & Skills

Previous experience in HR administration or a related role, with a focus on data entry and recordkeeping
Familiarity with HR processes, including recruitment support, benefits administration and employee engagement initiatives
Strong organizational skills, able to maintain and update employee records efficiently
Effective communication skills, both written and verbal, for handling routine HR inquiries and supporting employee engagement initiatives
Familiarity with HR software (e.g., HRIS) for tasks such as data entry, attendance tracking and benefits administration
Basic knowledge of HR policies and procedures to provide information and assistance to employees

HR Clerk Education & Qualifications

High school diploma or GED equivalent; associate’s or bachelor’s degree in a related program is preferred
Certification in administration, human resources, payroll management or a related field is a plus