Write your next job ad using our free Payroll Clerk Job Description Template. Download it below, and tailor the details to fit your requirements.
Payroll Clerk Job Overview
We at [Company Name] are looking for a Payroll Clerk who will report directly to our [Position Title] and Payroll Specialists.
This position will call for a variety of responsibilities, including accurate data entry, processing and verifying timesheets on a [biweekly/weekly] basis, assisting staff regarding payroll, timesheet and work logging processes and other office duties.
We’re looking for computer-savvy candidates with excellent customer service, communication skills and attention to detail.
Schedule: Full-time, office-based
Payroll Clerk Duties & Responsibilities
- Ensure precise and timely entry of payroll information, including hours worked, deductions and bonuses
- Prepare pay stubs that show all payroll information without any errors
- Respond to employee inquiries regarding payroll, addressing concerns and providing clear explanations when needed
- Generate comprehensive payroll reports with a detailed audit trail, ensuring transparency and accuracy in financial records
- Manage various payroll deductions, such as taxes, benefits and garnishments, accurately reflecting them in payroll records
- Maintain organized and up-to-date payroll records, allowing for easy retrieval and reference
- Ensure adherence to all relevant labor laws and regulations in payroll processing activities
- Collaborate with human resource and finance teams to resolve discrepancies and streamline the payroll process
- Address and resolve payroll-related issues promptly and effectively, maintaining a high level of employee satisfaction
- Use payroll software and tools efficiently to streamline processes and improve accuracy
- Maintain confidentiality and accuracy in handling sensitive employee payroll information
- Communicate payroll-related updates and changes effectively to staff and other relevant stakeholders
- Conduct regular audits to identify and rectify any discrepancies in payroll data, ensuring accuracy and compliance
Payroll Clerk Experience Requirements & Skills
- Minimum of [Number] years of proven experience in payroll processing
- Familiarity with payroll regulations, tax codes, labor laws and compliance requirements
- Strong verbal and written communication skills to address inquiries, explain payroll details and collaborate with team members
- Excellent analytical and organizational skills to manage and maintain payroll records efficiently
- Knowledge of benefit administration processes related to payroll, including deductions and contributions
- Solid grasp of office suites and relevant software (e.g., Rippling, QuickBooks, UKG, etc.) to streamline processes and enhance accuracy
Payroll Clerk Education & Qualifications
- High school diploma or GED equivalent; associate’s or bachelor’s degree in math, computer science, human resources or a related program is preferred
- Certification in accounting, payroll management, human resources or a related field is a plus
Payroll Clerk Job Description Template — Free Download
Write an effective job ad with ease using our free Payroll Clerk Job Description Template. Simply revise the information in brackets to fit your requirements.
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