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Payroll Clerk Job Description

A female payroll clerk wearing glasses with a pencil on her hand

Payroll Clerks complete payroll data entry, handle payroll inquiries and provide payroll reports with a clear and accurate audit trail for all payroll-related entries.

They should have strong attention to detail and a sense of discipline to ensure payroll is processed on time without any issues.

A female payroll clerk wearing glasses with a pencil on her hand

Write your next job ad using our free Payroll Clerk Job Description Template. Download it below, and tailor the details to fit your requirements.

Payroll Clerk Job Overview

We at [Company Name] are looking for a Payroll Clerk who will report directly to our [Position Title] and Payroll Specialists.

This position will call for a variety of responsibilities, including accurate data entry, processing and verifying timesheets on a [biweekly/weekly] basis, assisting staff regarding payroll, timesheet and work logging processes and other office duties.

We’re looking for computer-savvy candidates with excellent customer service, communication skills and attention to detail.

Salary: $45,000–$50,000/year

Schedule: Full-time, office-based

Payroll Clerk Duties & Responsibilities

  • Ensure precise and timely entry of payroll information, including hours worked, deductions and bonuses
  • Prepare pay stubs that show all payroll information without any errors
  • Respond to employee inquiries regarding payroll, addressing concerns and providing clear explanations when needed
  • Generate comprehensive payroll reports with a detailed audit trail, ensuring transparency and accuracy in financial records
  • Manage various payroll deductions, such as taxes, benefits and garnishments, accurately reflecting them in payroll records
  • Maintain organized and up-to-date payroll records, allowing for easy retrieval and reference
  • Ensure adherence to all relevant labor laws and regulations in payroll processing activities
  • Collaborate with human resource and finance teams to resolve discrepancies and streamline the payroll process
  • Address and resolve payroll-related issues promptly and effectively, maintaining a high level of employee satisfaction
  • Use payroll software and tools efficiently to streamline processes and improve accuracy
  • Maintain confidentiality and accuracy in handling sensitive employee payroll information
  • Communicate payroll-related updates and changes effectively to staff and other relevant stakeholders
  • Conduct regular audits to identify and rectify any discrepancies in payroll data, ensuring accuracy and compliance

Payroll Clerk Experience Requirements & Skills

  • Minimum of [Number] years of proven experience in payroll processing
  • Familiarity with payroll regulations, tax codes, labor laws and compliance requirements
  • Strong verbal and written communication skills to address inquiries, explain payroll details and collaborate with team members
  • Excellent analytical and organizational skills to manage and maintain payroll records efficiently
  • Knowledge of benefit administration processes related to payroll, including deductions and contributions
  • Solid grasp of office suites and relevant software (e.g., Rippling, QuickBooks, UKG, etc.) to streamline processes and enhance accuracy

Payroll Clerk Education & Qualifications

  • High school diploma or GED equivalent; associate’s or bachelor’s degree in math, computer science, human resources or a related program is preferred
  • Certification in accounting, payroll management, human resources or a related field is a plus

Payroll Clerk Job Description Template — Free Download

Write an effective job ad with ease using our free Payroll Clerk Job Description Template. Simply revise the information in brackets to fit your requirements.

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Related: How To Write a Job Description

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