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Payroll Clerk Job Description

A female payroll clerk wearing glasses with a pencil on her hand

Payroll Clerks complete payroll data entry, handle payroll inquiries and provide payroll reports with a clear and accurate audit trail for all payroll-related entries.

They should have strong attention to detail and a sense of discipline to ensure payroll is processed on time without any issues.

A female payroll clerk wearing glasses with a pencil on her hand
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Write your next job ad using our free Payroll Clerk Job Description Template. Download it below, and tailor the details to fit your requirements.

Payroll Clerk Job Overview

We at [Company Name] are looking for a Payroll Clerk who will report directly to our [Position Title] and Payroll Specialists.

This position will call for a variety of responsibilities, including accurate data entry, processing and verifying timesheets on a [biweekly/weekly] basis, assisting staff regarding payroll, timesheet and work logging processes and other office duties.

We’re looking for computer-savvy candidates with excellent customer service, communication skills and attention to detail.

Salary: $45,000–$50,000/year

Schedule: Full-time, office-based

Payroll Clerk Duties & Responsibilities

  • Ensure precise and timely entry of payroll information, including hours worked, deductions and bonuses
  • Prepare pay stubs that show all payroll information without any errors
  • Respond to employee inquiries regarding payroll, addressing concerns and providing clear explanations when needed
  • Generate comprehensive payroll reports with a detailed audit trail, ensuring transparency and accuracy in financial records
  • Manage various payroll deductions, such as taxes, benefits and garnishments, accurately reflecting them in payroll records
  • Maintain organized and up-to-date payroll records, allowing for easy retrieval and reference
  • Ensure adherence to all relevant labor laws and regulations in payroll processing activities
  • Collaborate with human resource and finance teams to resolve discrepancies and streamline the payroll process
  • Address and resolve payroll-related issues promptly and effectively, maintaining a high level of employee satisfaction
  • Use payroll software and tools efficiently to streamline processes and improve accuracy
  • Maintain confidentiality and accuracy in handling sensitive employee payroll information
  • Communicate payroll-related updates and changes effectively to staff and other relevant stakeholders
  • Conduct regular audits to identify and rectify any discrepancies in payroll data, ensuring accuracy and compliance

Payroll Clerk Experience Requirements & Skills

  • Minimum of [Number] years of proven experience in payroll processing
  • Familiarity with payroll regulations, tax codes, labor laws and compliance requirements
  • Strong verbal and written communication skills to address inquiries, explain payroll details and collaborate with team members
  • Excellent analytical and organizational skills to manage and maintain payroll records efficiently
  • Knowledge of benefit administration processes related to payroll, including deductions and contributions
  • Solid grasp of office suites and relevant software (e.g., Rippling, QuickBooks, UKG, etc.) to streamline processes and enhance accuracy

Payroll Clerk Education & Qualifications

  • High school diploma or GED equivalent; associate’s or bachelor’s degree in math, computer science, human resources or a related program is preferred
  • Certification in accounting, payroll management, human resources or a related field is a plus

Payroll Clerk Job Description Template — Free Download

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Related: How To Write a Job Description

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