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Accounts Payable Clerk Job Description

a man sitting at his office desk and using a calculator

The primary responsibilities of an Accounts Payable Clerk include reviewing the accuracy of invoices, tracking payments and establishing and maintaining an efficient system for organizing company documents related to accounts payable.

Success in the role of an Accounts Payable Clerk requires strong attention to detail, exceptional organizational skills, proficiency in data entry and effective time management.

a man sitting at his office desk and using a calculator
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Streamline your hiring process by downloading or copying our free Accounts Payable Clerk Job Description Template below.

Accounts Payable Clerk Job Overview

Join our team at [Company Name] as an Accounts Payable Clerk and be a key player in managing our financial transactions.

As an Accounts Payable Clerk, you’ll handle invoice payments, ensuring they are accurate and processed on time. Your responsibilities will include handling supplier statements, addressing accounts payable queries and creating an organized system for managing financial documents.

Your role goes beyond just numbers; you’ll be safeguarding the company’s cash flow by understanding our operations and optimizing financial processes. Success in this position requires a sharp eye for detail, strong data entry skills and efficient time management.

If you excel in maintaining precise financial records and have all the necessary skills, we encourage you to apply for the Accounts Payable Clerk position at [Company Name].

Salary: $40,000–$60,000 a year

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Accounts Payable Clerk Duties & Responsibilities

  • Process and review invoices for accuracy and completeness
  • Monitor and manage the company’s cash flow related to accounts payable
  • Reconcile supplier statements to ensure the accuracy of transactions
  • Address and respond to accounts payable queries from vendors and internal departments
  • Maintain an organized filing system for invoices and financial documents
  • Collaborate with department heads to verify and approve invoices for payment
  • Ensure compliance with company policies and relevant financial regulations
  • Process and issue timely payments to vendors and suppliers
  • Assist in the creation of financial reports and statements
  • Use accounting software and systems to record and track financial transactions
  • Stay updated on changes in accounting regulations and industry best practices

Accounts Payable Clerk Experience Requirements & Skills

  • Previous experience in an accounts payable or related financial role
  • Familiarity with accounting principles and practices
  • Proficiency in using financial management systems and accounting software
  • Knowledge of relevant laws, regulations and compliance standards in financial transactions
  • Strong attention to detail and precision when handling financial data
  • Excellent organizational and time management skills
  • Effective communication skills, both verbal and written
  • Problem-solving skills to address accounts payable discrepancies and issues
  • Numerical proficiency and data entry skills
  • Understanding of business operations to optimize cash flow
  • Adherence to deadlines and the ability to work in a fast-paced environment

Accounts Payable Clerk Education & Qualification Requirements

  • High school diploma or equivalent
  • Associate degree in finance, accounting or a related field is a plus

Accounts Payable Clerk Job Description Template — Free Download

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