Accounts Payable Clerk Job Description

a man sitting at his office desk and using a calculator

The primary responsibilities of an Accounts Payable Clerk include reviewing the accuracy of invoices, tracking payments and establishing and maintaining an efficient system for organizing company documents related to accounts payable.

Success in the role of an Accounts Payable Clerk requires strong attention to detail, exceptional organizational skills, proficiency in data entry and effective time management.

By: Sasha Vidakovic

December 18, 2023

Streamline your hiring process by downloading or copying our free Accounts Payable Clerk Job Description Template below.

Accounts Payable Clerk Job Overview

Join our team at [Company Name] as an Accounts Payable Clerk and be a key player in managing our financial transactions.

As an Accounts Payable Clerk, you’ll handle invoice payments, ensuring they are accurate and processed on time. Your responsibilities will include handling supplier statements, addressing accounts payable queries and creating an organized system for managing financial documents.

Your role goes beyond just numbers; you’ll be safeguarding the company’s cash flow by understanding our operations and optimizing financial processes. Success in this position requires a sharp eye for detail, strong data entry skills and efficient time management.

If you excel in maintaining precise financial records and have all the necessary skills, we encourage you to apply for the Accounts Payable Clerk position at [Company Name].

Salary: $40,000–$60,000 a year

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Accounts Payable Clerk Duties & Responsibilities

Process and review invoices for accuracy and completeness
Monitor and manage the company’s cash flow related to accounts payable
Reconcile supplier statements to ensure the accuracy of transactions
Address and respond to accounts payable queries from vendors and internal departments
Maintain an organized filing system for invoices and financial documents
Collaborate with department heads to verify and approve invoices for payment
Ensure compliance with company policies and relevant financial regulations
Process and issue timely payments to vendors and suppliers
Assist in the creation of financial reports and statements
Use accounting software and systems to record and track financial transactions
Stay updated on changes in accounting regulations and industry best practices

Accounts Payable Clerk Experience Requirements & Skills

Previous experience in an accounts payable or related financial role
Familiarity with accounting principles and practices
Proficiency in using financial management systems and accounting software
Knowledge of relevant laws, regulations and compliance standards in financial transactions
Strong attention to detail and precision when handling financial data
Excellent organizational and time management skills
Effective communication skills, both verbal and written
Problem-solving skills to address accounts payable discrepancies and issues
Numerical proficiency and data entry skills
Understanding of business operations to optimize cash flow
Adherence to deadlines and the ability to work in a fast-paced environment

Accounts Payable Clerk Education & Qualification Requirements

High school diploma or equivalent
Associate degree in finance, accounting or a related field is a plus

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