Accounts Receivable Clerk Job Description

A female accounts receivable clerk smiling with her left hand on her face and holding a sheet of paper on her right hand

Accounts Receivable Clerks ensures the organization receives payment from customers by processing and recording payments and day-to-day transactions.

They also perform other administrative and clerical tasks such as data entry, contacting clients and filing paperwork to help ensure the accuracy and efficiency of financial operations.

By: Jericka Orellano

December 20, 2023

Effective Accounts Receivable Clerks have excellent attention to detail to ensure accurate financial records and identify opportunities for improvement.

Write your next job post using our free Accounts Receivable Clerk Job Description Template.

Accounts Receivable Clerk Job Overview

We at [Company Name] are seeking an Accounts Receivable Clerk for our [Office Name] located in [Location].

As part of our [Team Name], you will report daily to our [Position Title]. Your responsibilities will include processing and recording incoming payments, generating and sending out invoices, following up on overdue payments and maintaining and updating our customer database.

We’re looking for candidates who have a solid understanding of basic accounting principles. This role also requires great customer service and negotiation skills.

Salary: $40,000–$45,000/year

Schedule: Full-time, office-based

Accounts Receivable Clerk Duties & Responsibilities

Process and accurately record incoming payments
Generate and issue invoices promptly to clients
Follow up efficiently and courteously on overdue payments and manage collections with professionalism
Reconcile accounts, ensuring precision and resolving discrepancies
Maintain up-to-date and organized financial records
Address client billing inquiries and resolve issues through communication
Work with internal teams to ensure billing accuracy and efficiency
Analyze customer accounts and monitor payment trends
Update, correct and manage customer information in the database
Provide support for financial reporting and analysis
Handle customer inquiries with professionalism and clarity
Prepare and deposit bank receipts in a timely manner
Stay informed about relevant financial regulations and compliance
Contribute to developing and improving billing processes
Participate in regular financial audits as needed

Accounts Receivable Clerk Experience Requirements & Skills

Minimum of [Number] years of experience as an Accounts Receivable Clerk or a related role is preferred
Great attention to detail and accuracy in handling financial data
Excellent organizational and time management abilities
Problem-solving skills for handling overdue payments and collections
Analytical skills to reconcile accounts and resolve discrepancies
Proficiency in using accounting software like QuickBooks, NetSuite or other similar software
Hands-on experience in using spreadsheets and data entry
Knowledge of relevant financial regulations and compliance
Ability to collaborate with internal teams for billing accuracy and overall efficiency
Good communication skills for effective communication with clients and other stakeholders

Accounts Receivable Clerk Education & Qualifications

Bachelor’s degree in Accounting, Business, Finance, Management or a related program
Additional certifications or coursework in accounting, billing or a related field are a plus

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