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Accounts Receivable Clerk Job Description

A female accounts receivable clerk smiling with her left hand on her face and holding a sheet of paper on her right hand

Accounts Receivable Clerks ensures the organization receives payment from customers by processing and recording payments and day-to-day transactions.

They also perform other administrative and clerical tasks such as data entry, contacting clients and filing paperwork to help ensure the accuracy and efficiency of financial operations.

A female accounts receivable clerk smiling with her left hand on her face and holding a sheet of paper on her right hand
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Effective Accounts Receivable Clerks have excellent attention to detail to ensure accurate financial records and identify opportunities for improvement.

Write your next job post using our free Accounts Receivable Clerk Job Description Template.

Accounts Receivable Clerk Job Overview

We at [Company Name] are seeking an Accounts Receivable Clerk for our [Office Name] located in [Location].

As part of our [Team Name], you will report daily to our [Position Title]. Your responsibilities will include processing and recording incoming payments, generating and sending out invoices, following up on overdue payments and maintaining and updating our customer database.

We’re looking for candidates who have a solid understanding of basic accounting principles. This role also requires great customer service and negotiation skills.

Salary: $40,000–$45,000/year

Schedule: Full-time, office-based

Accounts Receivable Clerk Duties & Responsibilities

  • Process and accurately record incoming payments
  • Generate and issue invoices promptly to clients
  • Follow up efficiently and courteously on overdue payments and manage collections with professionalism
  • Reconcile accounts, ensuring precision and resolving discrepancies
  • Maintain up-to-date and organized financial records
  • Address client billing inquiries and resolve issues through communication
  • Work with internal teams to ensure billing accuracy and efficiency
  • Analyze customer accounts and monitor payment trends
  • Update, correct and manage customer information in the database
  • Provide support for financial reporting and analysis
  • Handle customer inquiries with professionalism and clarity
  • Prepare and deposit bank receipts in a timely manner
  • Stay informed about relevant financial regulations and compliance
  • Contribute to developing and improving billing processes
  • Participate in regular financial audits as needed

Accounts Receivable Clerk Experience Requirements & Skills

  • Minimum of [Number] years of experience as an Accounts Receivable Clerk or a related role is preferred
  • Great attention to detail and accuracy in handling financial data
  • Excellent organizational and time management abilities
  • Problem-solving skills for handling overdue payments and collections
  • Analytical skills to reconcile accounts and resolve discrepancies
  • Proficiency in using accounting software like QuickBooks, NetSuite or other similar software
  • Hands-on experience in using spreadsheets and data entry
  • Knowledge of relevant financial regulations and compliance
  • Ability to collaborate with internal teams for billing accuracy and overall efficiency
  • Good communication skills for effective communication with clients and other stakeholders

Accounts Receivable Clerk Education & Qualifications

  • Bachelor’s degree in Accounting, Business, Finance, Management or a related program
  • Additional certifications or coursework in accounting, billing or a related field are a plus

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