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Accounts Payable Specialist Job Description 

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An Accounts Payable Specialist’s primary responsibilities include processing incoming invoices, ensuring timely and accurate disbursement of payments to vendors and suppliers and identifying and resolving discrepancies in accounts payable transactions.

Accounts Payable Specialists also generate reports related to accounts payable and ensure compliance with internal policies and external regulations related to accounts payable.

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Streamline your hiring process by downloading or copying our free Accounts Payable Specialist Job Description Template below.

Accounts Payable Specialist Job Overview

Join our team at [Company Name] as an Accounts Payable Specialist and contribute to the accurate management and timely processing of financial transactions.

In this role, you will be responsible for handling accounts payable activities, including processing invoices, managing expense reports and ensuring compliance with organizational policies. Strong attention to detail will be crucial in maintaining accurate records and resolving any discrepancies that may arise during the accounts payable process.

To thrive in this position, you should showcase expertise in financial data analysis related to accounts payable, possess a comprehensive understanding of risk management within financial transactions and exhibit strong communication, organization and analytical skills.

If you are a skilled professional with a proven track record of effectively managing accounts payable processes, we invite you to apply for the Accounts Payable Specialist position at [Company Name].

Salary: $45,000–$55,000 a year

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Accounts Payable Specialist Duties & Responsibilities

  • Process and accurately record incoming invoices and financial transactions
  • Manage the disbursement of payments to vendors and suppliers in a timely manner
  • Review and analyze expense reports, ensuring proper documentation and compliance with policies
  • Allocate expenses to appropriate accounts or cost centers for accurate financial tracking
  • Cultivate positive relationships with vendors, addressing billing inquiries and discrepancies
  • Maintain organized and up-to-date documentation of accounts payable transactions
  • Identify and promptly resolve discrepancies in accounts payable transactions
  • Generate reports related to accounts payable, offering insights into spending patterns and cash outflows
  • Ensure compliance with internal policies and external regulations governing accounts payable
  • Communicate effectively with internal departments and external stakeholders regarding payment processes

Accounts Payable Specialist Experience Requirements & Skills

  • Previous experience in accounts payable or a related financial role
  • Familiarity with financial software and accounting systems
  • Knowledge of relevant financial regulations and compliance standards
  • Strong proficiency in financial data analysis related to accounts payable
  • Attention to detail and accuracy in processing financial transactions
  • Effective organizational and time-management skills
  • Clear and professional communication skills with vendors and internal teams
  • Adaptability to changes in financial regulations and organizational policies
  • Problem-solving skills to identify and resolve discrepancies

Accounts Payable Specialist Education & Qualification Requirements

  • Bachelor’s degree in Accounting, Finance, Business Administration or a related field
  • Proven experience in accounts payable or a relevant financial role may substitute for formal education

Accounts Payable Specialist Job Description Template — Free Download

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Streamline the creation of online job ads for an Accounts Payable Specialist role with our free template. All you need to do is replace [Company Name] with the name of your company and tweak work hours and salary details.

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Related: How To Write a Job Description

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