Job Overview
Compensation
Hourly
Range $29.68 - $32.98
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Discounts
flexible schedule
Job Description
Our client is a leading global beauty company specializing in cosmetics, skincare, haircare, and fragrance products. Known for its commitment to innovation and sustainability, this company operates at the forefront of the beauty industry, leveraging cutting-edge research and diverse brand portfolios. The organization emphasizes a dynamic and fast-paced work environment, fostering creativity, entrepreneurship, and continuous professional growth. Employees have the unique opportunity to collaborate on exciting marketing initiatives and digital transformation projects, making it an excellent place for individuals passionate about beauty, marketing, science, and operational excellence.
The company is currently seeking a highly organized and detail-oriented Promotional Operations Coordinator to join their team. This role is critical in supporting day-to-day marketing operations, procurement activities, logistics, and project coordination efforts. The Promotional Operations Coordinator will be the driving force behind ensuring that promotional products, marketing materials, and various business initiatives are executed flawlessly and delivered on time.
This position requires proactive management of purchase orders, vendor relationships, inbound shipments, inventory documentation, invoice processing, and communication across multiple departments, including Marketing, Supply Chain, Finance, Logistics, Accounts Payable, and external suppliers. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates strong analytical and problem-solving abilities. They will coordinate shipment tracking, handle freight forwarder communications, and ensure that all deliveries are rerouted or expedited as needed to meet business priorities.
Key responsibilities also include maintaining project status reports, managing multiple projects simultaneously, supporting procurement compliance, verifying documentation such as vendor quotations and approvals, and investigating receiving discrepancies. The role collaborates closely with Accounts Payable to ensure vendor payments are timely and accurate and assists in managing promotional product procurement and sourcing.
The company values candidates who have a Bachelor’s degree in Business, Supply Chain, Operations, Marketing, or related fields, combined with at least three years of relevant experience in operations, project coordination, procurement, supply chain, logistics, purchasing, or business administration. Advanced proficiency with Microsoft Excel and Office Suite is essential, along with excellent communication skills and the ability to collaborate cross-functionally. Experience working with international suppliers and familiarity with ERP systems such as SAP are preferred but not mandatory.
This role offers a unique opportunity for candidates who are highly organized, proactive problem solvers with the ability to balance logistics, procurement, financial administration, and project coordination to ensure operational excellence. The position requires onsite presence, and candidates must be located within a commutable distance. The company offers a stimulating work environment with the chance to contribute meaningfully to a global leader in the beauty industry while developing your professional skills alongside a team dedicated to innovation and sustainability.
The company is currently seeking a highly organized and detail-oriented Promotional Operations Coordinator to join their team. This role is critical in supporting day-to-day marketing operations, procurement activities, logistics, and project coordination efforts. The Promotional Operations Coordinator will be the driving force behind ensuring that promotional products, marketing materials, and various business initiatives are executed flawlessly and delivered on time.
This position requires proactive management of purchase orders, vendor relationships, inbound shipments, inventory documentation, invoice processing, and communication across multiple departments, including Marketing, Supply Chain, Finance, Logistics, Accounts Payable, and external suppliers. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates strong analytical and problem-solving abilities. They will coordinate shipment tracking, handle freight forwarder communications, and ensure that all deliveries are rerouted or expedited as needed to meet business priorities.
Key responsibilities also include maintaining project status reports, managing multiple projects simultaneously, supporting procurement compliance, verifying documentation such as vendor quotations and approvals, and investigating receiving discrepancies. The role collaborates closely with Accounts Payable to ensure vendor payments are timely and accurate and assists in managing promotional product procurement and sourcing.
The company values candidates who have a Bachelor’s degree in Business, Supply Chain, Operations, Marketing, or related fields, combined with at least three years of relevant experience in operations, project coordination, procurement, supply chain, logistics, purchasing, or business administration. Advanced proficiency with Microsoft Excel and Office Suite is essential, along with excellent communication skills and the ability to collaborate cross-functionally. Experience working with international suppliers and familiarity with ERP systems such as SAP are preferred but not mandatory.
This role offers a unique opportunity for candidates who are highly organized, proactive problem solvers with the ability to balance logistics, procurement, financial administration, and project coordination to ensure operational excellence. The position requires onsite presence, and candidates must be located within a commutable distance. The company offers a stimulating work environment with the chance to contribute meaningfully to a global leader in the beauty industry while developing your professional skills alongside a team dedicated to innovation and sustainability.
Job Requirements
- Candidates must be located within a commutable distance at the time of submission
- Bachelor’s degree in business, supply chain, operations, marketing, or a related field, or equivalent professional experience
- 3+ years of experience in operations, project coordination, procurement, supply chain, logistics, purchasing, or business administration
- Experience managing purchase orders, vendors, and project timelines
- Strong organizational, analytical, and problem-solving skills
- Excellent communication and cross-functional collaboration abilities
- Advanced proficiency with Microsoft Excel and Microsoft Office Suite
- Ability to manage multiple priorities with exceptional attention to detail
Job Qualifications
- Bachelor’s degree in business, supply chain, operations, marketing, or a related field, or equivalent professional experience
- 3+ years of experience in operations, project coordination, procurement, supply chain, logistics, purchasing, or business administration
- Experience managing purchase orders, vendors, and project timelines
- Strong organizational, analytical, and problem-solving skills
- Excellent communication and cross-functional collaboration abilities
- Advanced proficiency with Microsoft Excel and Microsoft Office Suite
- Ability to manage multiple priorities with exceptional attention to detail
- Experience working with international suppliers and freight forwarders
- Knowledge of procurement, purchasing, logistics, or supply chain operations
- Experience supporting marketing operations or promotional product programs
- Familiarity with ERP systems such as SAP or similar purchasing platforms
- Experience partnering with accounts payable and finance teams on invoice processing and reconciliation
Job Duties
- Track all inbound shipments from international suppliers, including freight forwarding status and delivery timelines
- Coordinate with freight forwarders and logistics partners to confirm shipment schedules and resolve delivery issues
- Reroute shipments when necessary to meet business needs
- Obtain and maintain proofs of delivery
- Prepare and distribute weekly shipment status reports to marketing and internal stakeholders
- Maintain project status reports, tracking purchase orders, project milestones, and delivery schedules
- Coordinate multiple projects simultaneously to ensure deliverables remain on schedule
- Provide operational support across marketing initiatives and promotional programs
- Create and manage purchase orders while ensuring compliance with internal purchasing and audit requirements
- Verify supporting documentation including vendor quotations, required approvals, and cost benefit reviews
- Monitor purchase orders through completion and ensure accurate documentation
- Investigate and resolve receiving discrepancies by partnering with warehouses, logistics providers, and suppliers
- Provide shipping documentation to assist receiving teams in locating delivered goods
- Coordinate expedited shipping when necessary to support business priorities
- Ensure suppliers deliver orders accurately and in full
- Track and ensure completion of all required product information management documentation
- Partner with accounts payable to ensure vendors are paid according to contractual terms
- Enter confirmations for non-stock purchase orders
- Review invoices for accuracy and resolve discrepancies
- Research and resolve parked or blocked invoices by coordinating with receiving and accounts payable
- Maintain strong vendor relationships while ensuring timely issue resolution
- Track departmental spending throughout the year
- Prepare quarterly spend reports and budget updates
- Compile annual spend reporting and financial summaries
- Manage procurement of repeat promotional items including color accessories, basic glorifiers, and gift-with-purchase items
- Assist with sourcing new promotional products and vendors
- Support promotional and marketing initiatives from planning through delivery
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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