Pharma Meeting Planner - Salem, OR

Amex GBT is a leading global travel management company committed to inspiring its colleagues to view travel as a force for good. The company operates in the corporate travel sector, providing comprehensive travel and meeting solutions worldwide. Known for its inclusive and collaborative company culture, Amex GBT values every team member's voice and prioritizes innovation and impactful business operations. Employees at Amex GBT benefit from a supportive environment that fosters both personal and professional growth, while emphasizing diversity, equity, and inclusion across all levels of the organization.

Amex GBT's benefits are thoughtfully designed to suit the needs of employees across different countries. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellness resources available for employees and their families. The company also offers enticing travel perks such as weekly deals from prominent travel providers covering flights, hotels, cruises, and car rentals. Their comprehensive learning platform provides access to over 20,000 courses, along with leadership development programs aimed at helping employees hone their skills and advance their careers. Furthermore, Amex GBT is dedicated to fostering an inclusive workplace by supporting global employee groups that actively engage in discussions, raise awareness, and drive actionable initiatives.

The role of Pharma Meeting Planner at Amex GBT centers around delivering exceptional meeting and travel program services to clients in the pharmaceutical industry. This full-time position, based in the United States, requires the planner to work closely with clients to understand and meet their meeting program objectives. It encompasses leadership responsibilities in program planning from contract execution through to final billing, making sure that all aspects of the meeting and travel logistics run smoothly.

In this role, the Pharma Meeting Planner will coordinate and implement all logistical elements of pharmaceutical meetings to maximize their effectiveness and impact. This includes researching and maintaining productive relationships with vendors to ensure the use of preferred and high-quality suppliers, managing supplier contracts to protect the interests of both the company and clients, and overseeing program costs with an eye toward cost-saving strategies. The planner is also responsible for reviewing invoices and managing client payment requirements efficiently.

Moreover, the position requires supporting online registration processes and aiding event owners in communication and attendee engagement. Strong collaboration with venue staff and onsite vendors ensures flawless event execution. The Pharma Meeting Planner serves as a key resource for event personnel, handling onsite challenges and helping ensure the overall success of each meeting.

Post-event, the planner conducts debriefings with clients and prepares detailed reports to facilitate continuous improvement and satisfaction. Proficiency with technology and software solutions such as Cvent is essential to streamline operations and enhance program delivery throughout the meeting lifecycle.

The compensation for this role ranges from $55,300 to $102,700 annually, depending on experience and location, and it includes eligibility for a discretionary annual bonus tied to individual and company performance. The dynamic nature of the role involves domestic and international travel commitments of 20 to 40 percent, reflecting the client-focused and hands-on aspects of the position. Amex GBT encourages candidates with a passion for project, meetings, and client management to apply, even if they do not meet every qualification listed. The company is an equal opportunity employer aiming to provide reasonable accommodations for qualified individuals with disabilities.