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Event Planner (St Louis) - $60000 to $70000 per YEAR
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $60,000.00 - $70,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Flexible PTO
Hybrid work schedules
401(k) matching
performance-based bonuses
opportunities for professional growth
collaborative company culture
Opportunity to work with nonprofits
Job Description
Utopia Experience is a leading event planning company based in St. Louis, Missouri, with over 23 years of industry expertise. Renowned for designing and executing high-stakes, high-visibility events, this company has produced more than 2,000 events that have shaped industries, supported life-changing missions, and redefined company cultures. Utopia Experience specializes in orchestrating conferences, nonprofit galas, and corporate events that go beyond logistical coordination to become transformative experiences for clients and attendees alike. With a unique blend of strategic planning, creativity, and operational excellence, Utopia Experience maintains the innovative spirit and agility of a startup while delivering exceptional results for high-profile... Show More
Job Requirements
- be legally authorized to work in the U.S.
- have reliable transportation
- be flexible with evenings and weekends during event season
- possess a valid passport or be willing to obtain one
- be comfortable with modern technology platforms such as Cvent, Hubspot, Monday.com, and Google Sheets
- be based in or willing to relocate to the St. Louis area
- have 3 to 5 years of relevant event planning experience
- demonstrate passion for event planning as a craft
- maintain high accountability and professional standards
Job Qualifications
- 3 to 5 years of experience in corporate event planning or large-scale nonprofit galas and conferences
- proficiency with registration platforms such as Cvent, Stova, and Whova
- strong financial acumen and hotel contract negotiation experience
- experience managing audiovisual and production logistics
- excellent interpersonal and relationship-building skills
- ability to work calmly under pressure and proactively solve problems
- strong organizational and communication skills
Job Duties
- negotiate hotel contracts to optimize company margins
- design partnership-oriented sponsorship packages
- build attendee-friendly registration platforms
- manage vendor relationships including audiovisual providers
- create signage and manage complex event logistics such as multi-track conferences
- oversee seamless on-site execution and travel to event locations
- collaborate with cross-functional teams and contribute to refining planning processes
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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