HR Administrator Job Description

A female Black HR administrator working in front her monitor at night

Human Resources (HR) Administrators act as the first point of contact in all HR-related matters. Their job is to manage employee records, update databases and ensure accurate and timely documentation.

In addition to other HR initiatives, they also assist in talent acquisition, onboarding and offboarding.

HR Administrators should have a good understanding of labor laws and HR procedures. They should also be able to multitask and be willing to help staff members whenever needed.

By: Jericka Orellano

December 6, 2023

Prepare your next job ad with our free HR Administrator Job Description Template available for download below.

HR Administrator Job Overview

We at [Company Name] are looking for hardworking HR Administrators to join our [Team Name].

Your role involves preparing and organizing HR documents, as well as communicating with applicants, recruitment agencies and employees. You will also report daily to our [Position Title].

We’re looking for computer-savvy HR Administrators with a thorough understanding of administrative and HR tasks and relevant labor laws.

Salary: $57,000–$65,000/year

Schedule: Full-time, office-based

HR Administrator Duties & Responsibilities

Maintain and update employee records with complete accuracy and confidentiality
Facilitate the recruitment process, from posting job openings to coordinating interviews and supporting onboarding procedures
Manage benefits administration, including enrollment, changes and communication with employees
Ensure compliance with labor laws and organizational policies, staying informed about any updates or changes
Handle employee inquiries and assist in HR-related matters in a timely and approachable manner
Oversee and track employee attendance, addressing discrepancies and ensuring accurate records
Collaborate with HR teams to streamline and enhance HR processes
Assist in the organization and coordination of HR-related events, training sessions and workshops
Support in the preparation and distribution of HR-related communications and documentation
Contribute to the development and maintenance of HR databases and systems for efficient record-keeping
Participate in the creation and implementation of HR policies and procedures
Provide administrative support to the HR department, including managing schedules and handling correspondence
Stay current on industry trends, best practices and changes in labor laws to ensure compliance and inform HR strategies
Foster a positive and inclusive workplace culture through effective communication and collaboration

HR Administrator Experience Requirements & Skills

Minimum of [Number] years of experience as an HR Administrator or a similar role
Comprehensive knowledge of labor laws and regulations to ensure adherence and compliance with HR practices
Proficient multitasking abilities and strong organizational and administrative skills
Effective communication skills for clear and timely correspondence with employees and stakeholders
Approachable demeanor and a willingness to assist employees with HR-related inquiries and concerns
Familiarity with benefits administration processes, including enrollment procedures and communication with employees
Proficiency in using HR databases and information systems for record-keeping and data management
Commitment to fostering a positive workplace culture through effective communication and collaboration within the organization

HR Administrator Education & Qualifications

Bachelor’s degree in Human Resources, Psychology or a related program
Certification in administration, human resources, payroll management or a related field is a plus