Payroll Analyst Job Description

A female Asian payroll analyst smiling with her right hand on the desk

Payroll Analysts process payroll promptly and reconcile it with source documents. They analyze payroll reports, conduct audits as needed and ensure overall accuracy and compliance.

They also serve as the go-to point of contact for employees, addressing queries related to garnishments, taxes and other deductions.

By: Jericka Orellano

December 6, 2023

A Payroll Analyst should be highly skilled in using payroll platforms and word processing software. They should also have outstanding customer service, communication skills and critical thinking ability.

Get a head-start with your next job post with our free Payroll Analyst Job Description Template.

Payroll Analyst Job Overview

[Company Name] is hiring a Payroll Analyst to process payroll accurately and on time.

As a Payroll Analyst, you will ensure fair and accurate employee compensation. You will also collaborate with payroll providers and analyze reports.

Periodically, you will conduct audits to ensure payroll integrity and inform the team of trends and potential issues.

Our ideal Payroll Analyst is computer-savvy, detail-oriented and familiar with federal and state labor laws.

Salary: $60,000–$70,000/year

Schedule: Full-time, office-based

Payroll Analyst Duties & Responsibilities

Process payroll accurately and promptly, reconciling with source documents
Utilize advanced proficiency in payroll platforms and word processing software for efficient management
Analyze payroll reports, promptly address discrepancies and conduct periodic audits
Serve as the primary contact for employee inquiries on garnishments, taxes and deductions
Collaborate with payroll providers, staying updated on industry best practices
Ensure compliance with federal and state labor laws, implementing necessary adjustments
Facilitate seamless communication and coordination with internal teams
Demonstrate computer-savvy skills for efficient data management
Uphold accuracy and fairness in employee compensation practices
Interpret labor laws to ensure accurate payroll processing and compliance
Contribute to the development of payroll-related policies and procedures
Provide support in analyzing compensation-related data and trends
Stay informed about evolving payroll technologies and industry trends through professional development

Payroll Analyst Experience Requirements & Skills

Minimum of [Number] years of experience as a Payroll Analyst or a similar role
Advanced proficiency in utilizing diverse payroll platforms and word processing software to streamline data management
Demonstrated analytical prowess, adept at scrutinizing payroll reports, identifying discrepancies and conducting essential audits
Exceptional customer service acumen, acting as the primary point of contact for employee queries
In-depth understanding of federal and state labor laws and other regulations
Effective communication and critical thinking skills
Ability to navigate and manage various payroll systems efficiently
Track record of analyzing compensation-related data and trends, providing valuable insights for informed decision-making
Commitment to ongoing professional development, staying updated on evolving payroll technologies and industry trends

Payroll Analyst Education & Qualifications

Associate’s or bachelor’s degree in Accounting, Business, Finance or a related program
Certification in accounting, payroll management or a related field is a plus