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Facilities Coordinator Job Description

a facilities coordinator talking with maintenance workers

Collaborating closely with a Facilities Manager, a Facilities Coordinator plays a key role in ensuring the seamless operation and functionality of the facilities.

A Facilities Coordinator’s responsibilities include scheduling and overseeing preventative maintenance tasks, monitoring and testing security systems to maintain safety standards and tracking expenses related to maintenance and facilities management.

a facilities coordinator talking with maintenance workers

Streamline your hiring process by downloading or copying our free Facilities Coordinator Job Description Template below.

Facilities Coordinator Job Overview

Join our team at [Company Name] as a Facilities Coordinator and play a key role in maintaining the optimal functionality and safety of our facilities. In this role, your responsibilities will include overseeing maintenance operations, preventative maintenance scheduling preventive tasks and efficiently responding to emergencies.

Your expertise will be crucial in maintaining the highest standards of cleanliness and safety, ensuring our facilities are not just spaces but well-tuned environments for productivity.

Effective communication skills and the ability to collaborate seamlessly with the Facilities Manager are key aspects of this role. From tracking expenses to coordinating with external vendors, your contribution will be integral to the overall success of our facilities.

If you possess the necessary skills and are ready to make a meaningful impact on the functionality of our facilities, we invite you to apply for the Facilities Coordinator position at [Company Name]. Join us in creating spaces that inspire success and well-being.

Salary: $45,000–$55,000/year

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Facilities Coordinator Duties & Responsibilities

  • Schedule and oversee preventative maintenance tasks for buildings and equipment
  • Respond promptly to maintenance emergencies, ensuring quick resolution of issues
  • Monitoring and testing security systems to maintain safety standards within the facilities
  • Assess and determine equipment and supply needs
  • Oversee all activities inside the building, ensuring compliance with health and safety standards
  • Coordinate and arrange for repairs, collaborating closely with the Facilities Manager
  • Track expenses related to maintenance and facilities management
  • Collaborate with external vendors for necessary services and supplies
  • Maintain a well-organized and functional environment within the building

Facilities Coordinator Experience Requirements & Skills

  • Proven experience as a Facilities Coordinator or a similar role
  • Strong organizational and multitasking abilities
  • Excellent communication skills for effective collaboration with team members
  • Attention to detail in overseeing maintenance tasks and security measures
  • Problem-solving skills to address maintenance issues and emergencies promptly
  • Familiarity with budget tracking and expense management
  • Proficiency in using relevant software and tools for facilities management

Facilities Coordinator Education & Qualification Requirements

  • Bachelor’s degree in Facilities Management, Business Administration or a related field
  • Relevant certifications in facilities management, such as Certified Facility Manager (CFM) or Facilities Management Professional (FMP) are preferred

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Related: How To Write a Job Description

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