Facilities Coordinator Job Description

a facilities coordinator talking with maintenance workers

Collaborating closely with a Facilities Manager, a Facilities Coordinator plays a key role in ensuring the seamless operation and functionality of the facilities.

A Facilities Coordinator’s responsibilities include scheduling and overseeing preventative maintenance tasks, monitoring and testing security systems to maintain safety standards and tracking expenses related to maintenance and facilities management.

By: Sasha Vidakovic

December 28, 2023

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Facilities Coordinator Job Overview

Join our team at [Company Name] as a Facilities Coordinator and play a key role in maintaining the optimal functionality and safety of our facilities. In this role, your responsibilities will include overseeing maintenance operations, preventative maintenance scheduling preventive tasks and efficiently responding to emergencies.

Your expertise will be crucial in maintaining the highest standards of cleanliness and safety, ensuring our facilities are not just spaces but well-tuned environments for productivity.

Effective communication skills and the ability to collaborate seamlessly with the Facilities Manager are key aspects of this role. From tracking expenses to coordinating with external vendors, your contribution will be integral to the overall success of our facilities.

If you possess the necessary skills and are ready to make a meaningful impact on the functionality of our facilities, we invite you to apply for the Facilities Coordinator position at [Company Name]. Join us in creating spaces that inspire success and well-being.

Salary: $45,000–$55,000/year

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Facilities Coordinator Duties & Responsibilities

Schedule and oversee preventative maintenance tasks for buildings and equipment
Respond promptly to maintenance emergencies, ensuring quick resolution of issues
Monitoring and testing security systems to maintain safety standards within the facilities
Assess and determine equipment and supply needs
Oversee all activities inside the building, ensuring compliance with health and safety standards
Coordinate and arrange for repairs, collaborating closely with the Facilities Manager
Track expenses related to maintenance and facilities management
Collaborate with external vendors for necessary services and supplies
Maintain a well-organized and functional environment within the building

Facilities Coordinator Experience Requirements & Skills

Proven experience as a Facilities Coordinator or a similar role
Strong organizational and multitasking abilities
Excellent communication skills for effective collaboration with team members
Attention to detail in overseeing maintenance tasks and security measures
Problem-solving skills to address maintenance issues and emergencies promptly
Familiarity with budget tracking and expense management
Proficiency in using relevant software and tools for facilities management

Facilities Coordinator Education & Qualification Requirements

Bachelor’s degree in Facilities Management, Business Administration or a related field
Relevant certifications in facilities management, such as Certified Facility Manager (CFM) or Facilities Management Professional (FMP) are preferred

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