Accounting Assistant Job Description

An Accounting Assistant plays a crucial role in the financial department of a company, primarily assisting the accountant or accounting manager. Their responsibilities include performing basic bookkeeping tasks, processing invoices, handling accounts payable and receivable, and maintaining financial records.

The Accounting Assistant reconciles financial statements regularly, ensuring precise alignment between records and transactions to maintain the integrity of financial data and facilitate error-free reporting.

By: Ksenija Drobac

December 18, 2023

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Accounting Assistant Job Overview

We are looking for a skilled Accounting Assistant to join our team at [Company Name].

As an Accounting Assistant, your responsibilities will include managing budgets and records, preparing invoices for clients or employers, and contributing to day-to-day financial tasks. Your role involves maintaining precision in financial transactions and ensuring the accuracy of financial documentation.

If you are a detail-oriented professional with a commitment to financial accuracy, possess strong organizational skills, and thrive in the world of accounting, [Company Name] offers a great opportunity for professional growth.

Salary: $45,000-$48,000/year
Schedule: Full-time commitment

Accounting Assistant Duties & Responsibilities

Reconcile invoices systematically, identifying and resolving discrepancies to ensure accuracy
Create and regularly update detailed expense reports for comprehensive financial tracking
Process reimbursement forms efficiently, verifying supporting documentation and compliance
Prepare and manage bank deposits, ensuring proper recording of financial transactions
Enter financial transactions into internal databases for real-time record-keeping
Maintain both digital and physical financial records for easy retrieval and auditing
Issue invoices to customers and external partners promptly, adhering to billing schedules
Review and file payroll documents systematically to ensure compliance with regulations
Participate actively in quarterly and annual audits, providing necessary documentation and support
Monitor and manage accounts receivable and accounts payable to maintain financial stability
Prepare financial reports and summaries for management review and decision-making
Assist in the preparation of budget reports, tracking expenses against budgeted amounts
Stay informed about changes in accounting regulations and standards

Accounting Assistant Experience & Skills

Proven work experience as an accounting assistant or accounting clerk
Knowledge of basic bookkeeping procedures
Familiarity with finance regulations
Strong math skills and the ability to identify numerical errors accurately
Hands-on experience with MS Excel and accounting software (e.g., QuickBooks)
Organizational skills for efficient task management
Ability to handle sensitive, confidential information with discretion
Attention to detail
Effective communication skills, both verbal and written
Proficiency in data entry
Adaptability to evolving accounting processes
Familiarity with payroll processes, including document review and compliance
Problem-solving skills
Commitment to professional development in accounting, seeking continuous learning opportunities

Accounting Assistant Education & Qualifications

A minimum of an associate degree in Accounting, Finance, or a related field
Completion of relevant coursework in bookkeeping, financial accounting and basic accounting principles

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