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Accounting Assistant Job Description

A woman accountant doing calculations

An Accounting Assistant plays a crucial role in the financial department of a company, primarily assisting the accountant or accounting manager. Their responsibilities include performing basic bookkeeping tasks, processing invoices, handling accounts payable and receivable, and maintaining financial records.

The Accounting Assistant reconciles financial statements regularly, ensuring precise alignment between records and transactions to maintain the integrity of financial data and facilitate error-free reporting.

A woman accountant doing calculations
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Accounting Assistant Job Overview

We are looking for a skilled Accounting Assistant to join our team at [Company Name].

As an Accounting Assistant, your responsibilities will include managing budgets and records, preparing invoices for clients or employers, and contributing to day-to-day financial tasks. Your role involves maintaining precision in financial transactions and ensuring the accuracy of financial documentation.

If you are a detail-oriented professional with a commitment to financial accuracy, possess strong organizational skills, and thrive in the world of accounting, [Company Name] offers a great opportunity for professional growth.

Salary: $45,000-$48,000/year
Schedule: Full-time commitment

Accounting Assistant Duties & Responsibilities

  • Reconcile invoices systematically, identifying and resolving discrepancies to ensure accuracy
  • Create and regularly update detailed expense reports for comprehensive financial tracking
  • Process reimbursement forms efficiently, verifying supporting documentation and compliance
  • Prepare and manage bank deposits, ensuring proper recording of financial transactions
  • Enter financial transactions into internal databases for real-time record-keeping
  • Maintain both digital and physical financial records for easy retrieval and auditing
  • Issue invoices to customers and external partners promptly, adhering to billing schedules
  • Review and file payroll documents systematically to ensure compliance with regulations
  • Participate actively in quarterly and annual audits, providing necessary documentation and support
  • Monitor and manage accounts receivable and accounts payable to maintain financial stability
  • Prepare financial reports and summaries for management review and decision-making
  • Assist in the preparation of budget reports, tracking expenses against budgeted amounts
  • Stay informed about changes in accounting regulations and standards

Accounting Assistant Experience & Skills

  • Proven work experience as an accounting assistant or accounting clerk
  • Knowledge of basic bookkeeping procedures
  • Familiarity with finance regulations
  • Strong math skills and the ability to identify numerical errors accurately
  • Hands-on experience with MS Excel and accounting software (e.g., QuickBooks)
  • Organizational skills for efficient task management
  • Ability to handle sensitive, confidential information with discretion
  • Attention to detail
  • Effective communication skills, both verbal and written
  • Proficiency in data entry
  • Adaptability to evolving accounting processes
  • Familiarity with payroll processes, including document review and compliance
  • Problem-solving skills
  • Commitment to professional development in accounting, seeking continuous learning opportunities

Accounting Assistant Education & Qualifications

  • A minimum of an associate degree in Accounting, Finance, or a related field
  • Completion of relevant coursework in bookkeeping, financial accounting and basic accounting principles

Accounting Assistant Job Description Template — Free Download

Streamline the process of creating online job postings for an Accounting Assistant position with our easy-to-use template. Start by replacing [Company Name] with your company’s name and optimize the content according to your needs.

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Related: How To Write a Job Description

 

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