Procurement Specialist Job Description

A Procurement Specialist serves as a liaison between the company and external suppliers, directly reporting to purchasing managers. Their responsibilities include office tasks such as making calls, sending emails, entering data and negotiating purchase agreements with suppliers.

Procurement Specialists may also visit supplier facilities to pick up purchases or assess quality. Effective communication, analytical skills and Enterprise Resource Planning (ERP) system knowledge are key attributes for success in this role.

By: Rea Gierran

November 23, 2023

Considering hiring a Procurement Specialist? Use our free Procurement Specialist Job Description Template to attract top-tier candidates.

Procurement Specialist Job Overview

[Company Name] is actively seeking a Procurement Specialist to join our dynamic team.

The role involves managing our organization’s procurement requirements, which includes tasks such as researching new suppliers, ensuring purchased products meet specifications and negotiating with vendors.

In collaboration with organizational leaders, you’ll play a key role in understanding our needs and achieving supply goals efficiently. If you are motivated and experienced in procurement, [Company Name], a highly-rated firm in our industry, is the ideal place to grow your career.

Join us and contribute to our continued success!

Salary: $22–$42/hour

Schedule: Full-time (40 hours per week), with the possibility of overtime beyond 40 hours per week

Procurement Specialist Duties & Responsibilities

Research suppliers of goods and services
Gather quotes, proposals and purchase terms and conditions
Execute the purchase of goods or services approved by management
Evaluate and negotiate vendor contracts
Monitor and record supplier performance
Recommend new products, services or materials following industry trends
Serve as a point person in vendor relationships, addressing questions or concerns
Attend meetings with the legal department for favorable contractual terms
Collaborate with project teams for procurement requirements

Procurement Specialist Experience Requirements & Skills

Proven work experience as a Procurement Specialist or in a similar role
Solid understanding of purchasing strategies aimed at enhancing cost-effectiveness
Proficiency in using procurement software systems
Strong numerical and financial forecasting skills
Travel readiness to meet vendors and suppliers as necessary
Capability to handle multiple projects and tasks simultaneously
Skill in analyzing challenges and exploring solutions
Strong oral and written communication skills
Excellent interpersonal and negotiation skills to build positive vendor relationships
Proficiency in Microsoft Office and business application software for optimal productivity
Ability to comprehend and apply company standards to ensure alignment with organizational objectives
Flexibility to work long hours as project demands

Procurement Specialist Education & Qualifications

A bachelor’s degree in business administration, supply chain management, or a related field preferred
Additional certifications in procurement such as Certified Purchasing Professional (CPP), Certified Supply Chain Professional (CSCP) and Certified Professional in Supply Management (CPSM)

Procurement Specialist Job Description Template — Free Download

This customizable template streamlines the creation of engaging online job ads for a Procurement Specialist position. Start by replacing [Company Name] with your organization’s name and adjust the content to suit your unique requirements.

You have the flexibility to personalize salary details, work schedule and include other relevant information such as employee benefits and opportunities for professional growth.

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