Administrative Officer Job Description

A female Asian administrative officer smiling with a laptop and paper documents on the table

An administrative officer maintains precise and effective administrative operations, handling tasks such as document database management, scheduling and report creation.

By: Jericka Orellano

November 21, 2023

This position requires adept time management, meticulous attention to detail, proficiency in administrative tools and adaptability to various systems.

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Administrative Officer Job Overview

Our team at [Company Name] is seeking an administrative officer to serve as the point of contact for our employees. You will prepare daily, weekly and monthly reports and manage the organization of our company records.

An ideal candidate for this role should be organized, detail-oriented and disciplined, and have sufficient knowledge of office management software and other related equipment.

Salary: $20–$22/hour

Tips: No

Schedule: Full-time, Monday–Friday

Administrative Officer Duties & Responsibilities

Manage and organize administrative tasks with precision, including document handling, scheduling and database management
Ensure timely completion of assigned administrative tasks, emphasizing accuracy and attention to detail
Collaborate with team members to enhance administrative processes and optimize overall efficiency
Verify the accuracy of data and promptly address any discrepancies or identified errors
Adapt to various administrative formats and systems as required
Communicate effectively with colleagues to resolve discrepancies, address administrative issues and facilitate seamless workflows
Maintain a systematic and organized approach to handling diverse administrative responsibilities
Proactively identify opportunities for process improvement in administrative procedures

Administrative Officer Experience Requirements & Skills

Minimum of two years of experience in administrative or related roles
Strong attention to detail and accuracy in administrative tasks
Proficiency in administrative tools and software like Microsoft Office
Flexibility in handling different administrative formats and systems
Excellent communication and teamwork skills
Proactive problem-solving abilities to address administrative issues promptly

Administrative Officer Education & Qualifications

An associate or bachelor’s degree in Business Administration, Information Technology or a related field is a plus
Relevant certifications in data entry or database management (optional)