Program Specialist Job Description

A Program Specialist implements program policies, conducts research to acquire resources that optimize program efficiency and communicates with stakeholders.

They also oversee budgets, monitor deliverables and evaluate the continuous success of programs. Operating across diverse sectors, including education, healthcare, marketing, government and non-profit organizations, Program Specialists play a crucial role in ensuring the effectiveness and success of their respective programs.

By: Rea Gierran

November 29, 2023

Use this Program Specialist Job Description Template to promote your job openings and attract qualified candidates. Customize the responsibilities and requirements to align with your specific organizational needs.

Program Specialist Job Overview

[Company Name] is seeking a dedicated Program Specialist to join our dynamic team.

As a Program Specialist, you will support the planning and implementation of various activities and programs in our organization. Responsibilities include guiding employees on different programs and collaborating with organizational leaders for the successful execution of new initiatives.

We’re seeking a candidate with excellent organizational and communication skills. If you’re motivated, possess strong problem-solving abilities and have leadership experience, we encourage you to apply for this exciting opportunity at [Company Name].

Salary: $23–$40/hour

Schedule: Full-time (40 hours per week), with the possibility of overtime beyond 40 hours per week

Program Specialist Duties & Responsibilities

Oversee the planning and coordination of new activities
Handle logistical aspects of program implementation, including budgeting, scheduling, venue selection and coordination of resources
Consider and address cultural diversity and inclusion in program planning and execution
Develop program evaluation frameworks to measure impact and effectiveness
Coordinate with partner agencies and organizations at the federal, state and local levels
Ensure compliance with relevant policies, procedures and regulations
Prepare and submit reports to management and funders on program progress
Maintain program records and files
Seek opportunities for expansion/growth by developing new business relationships
Attend or host workshops, conferences and other events to promote the company
Create and conduct training sessions for staff, volunteers or program participants as needed
Attend educational workshops, conferences and trainings for professional development
May supervise and lead staff

Program Specialist Experience Requirements & Skills

Proven work experience as a Program Specialist or in a similar role
Program planning, development and implementation skills
Ability to collect and analyze information and devise statistical analyses
Familiarity with grant writing processes and the ability to prepare compelling grant proposals to secure funding
Proficiency in negotiation techniques to facilitate agreements with stakeholders, partners or funders
Proficiency in Microsoft Office and other relevant software applications
Excellent interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
Strong project management skills, including the ability to manage multiple tasks and projects simultaneously
Outstanding leadership skills
Ability to deliver oral presentations
Ability to adapt to changing priorities, circumstances and environments in the course of program planning and implementation
Ability to identify and resolve conflicts within the team or among stakeholders to maintain a positive and collaborative working environment.
Ability to motivate others to reach a common goal