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Program Specialist Job Description

program specialist job description

A Program Specialist implements program policies, conducts research to acquire resources that optimize program efficiency and communicates with stakeholders.

They also oversee budgets, monitor deliverables and evaluate the continuous success of programs. Operating across diverse sectors, including education, healthcare, marketing, government and non-profit organizations, Program Specialists play a crucial role in ensuring the effectiveness and success of their respective programs.

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Use this Program Specialist Job Description Template to promote your job openings and attract qualified candidates. Customize the responsibilities and requirements to align with your specific organizational needs.

Program Specialist Job Overview

[Company Name] is seeking a dedicated Program Specialist to join our dynamic team.

As a Program Specialist, you will support the planning and implementation of various activities and programs in our organization. Responsibilities include guiding employees on different programs and collaborating with organizational leaders for the successful execution of new initiatives.

We’re seeking a candidate with excellent organizational and communication skills. If you’re motivated, possess strong problem-solving abilities and have leadership experience, we encourage you to apply for this exciting opportunity at [Company Name].

Salary: $23–$40/hour

Schedule: Full-time (40 hours per week), with the possibility of overtime beyond 40 hours per week

Program Specialist Duties & Responsibilities

  • Oversee the planning and coordination of new activities
  • Handle logistical aspects of program implementation, including budgeting, scheduling, venue selection and coordination of resources
  • Consider and address cultural diversity and inclusion in program planning and execution
  • Develop program evaluation frameworks to measure impact and effectiveness
  • Coordinate with partner agencies and organizations at the federal, state and local levels
  • Ensure compliance with relevant policies, procedures and regulations
  • Prepare and submit reports to management and funders on program progress
  • Maintain program records and files
  • Seek opportunities for expansion/growth by developing new business relationships
  • Attend or host workshops, conferences and other events to promote the company
  • Create and conduct training sessions for staff, volunteers or program participants as needed
  • Attend educational workshops, conferences and trainings for professional development
  • May supervise and lead staff

Program Specialist Experience Requirements & Skills

  • Proven work experience as a Program Specialist or in a similar role
  • Program planning, development and implementation skills
  • Ability to collect and analyze information and devise statistical analyses
  • Familiarity with grant writing processes and the ability to prepare compelling grant proposals to secure funding
  • Proficiency in negotiation techniques to facilitate agreements with stakeholders, partners or funders
  • Proficiency in Microsoft Office and other relevant software applications
  • Excellent interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
  • Strong project management skills, including the ability to manage multiple tasks and projects simultaneously
  • Outstanding leadership skills
  • Ability to deliver oral presentations
  • Ability to adapt to changing priorities, circumstances and environments in the course of program planning and implementation
  • Ability to identify and resolve conflicts within the team or among stakeholders to maintain a positive and collaborative working environment.
  • Ability to motivate others to reach a common goal

Program Specialist Education & Qualifications

  • Bachelor’s degree in business administration, communications, program management or a related field

Program Specialist Job Description Template — Free Download

This editable template streamlines the creation of compelling online job postings for a Program Specialist position.

Start by substituting [Company Name] with your organization’s name and personalize the content to suit your unique requirements.

Related: How To Write a Job Description

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